Centenary University Institutional Refund Policies

The following is a summary of Centenary University’s refund policies with regards to tuition, room & board, and fees.

This policy is used to determine the adjusted costs the student is obligated to pay the University after the percentage to be refunded has been applied.  The date used to calculate the refund percentage will be one of the following:

1. The date the student submits an Add/Drop form to the Registrar’s Office;

2. The date the student submits an Official Withdrawal or Leave of Absence form to the Student Life Office;

3. The date the University is notified that the student has ceased participating in an academic related activity for all courses.

Please Note: This policy is not to be confused with Federal and State regulations regarding the return of federal and state aid funds when a student receiving federal and state financial aid withdraws or takes a leave of absence.  (Federal and State aid includes all aid identified on a student’s financial aid award as a federal or state; scholarship, grants and/or loans)

A separate calculation, to determine the aid which must be returned if any, is done according to federal and state regulations.   The date used in determining the federal refund policy will be the last date of attendance,  in the applicable term’s courses. However the percentage of funds that must be returned, as prescribed by the regulations, may not match the percentage used to determine costs.  This may then create a balance owed by the student to the University, above any prior unpaid balance or a balance due on federal grants, which must be repaid directly to the federal government.

For example, if you withdraw from all of your classes in a traditional undergraduate program 4 weeks after the semester started, you will receive no refund of your tuition according to the Institutional Refund Policy. In addition, you will have completed 4 of 15 weeks of the semester which is about 26%.  As a result, you will be eligible to retain about 26% of your federal aid and the remaining 74% of your federal aid may be returned to the federal government.

Changes are effective July 1, 2012

For detailed information see our Student Withdrawal and Return of Federal Title IV Funds Policy page.

Traditional Undergraduate and Graduate Program Students – Fall & Spring Semesters*

Refunds of the Semester Charges paid will be made in accordance with the following schedule:

Withdrawal Prior to the 1st day of the Semester

100%

Withdrawal During the 1st week week of the Semester

75%

Withdrawal During the 2nd week of the Semester

50%

Withdrawal During the 3rd week of the Semester

25%

Withdrawal after the 3rd week of the Semester

0%

The date used to calculate the specific period of enrollment shall be the date on which the student notifies the University, as stated above, of his/her intent to withdraw or take a leave of absence from the University or a course.  Refunds will be made in accordance with any federal and/or state loan or grant program regulations.

Traditional Summer Programs*:

Refund of Semester Charges will be made in accordance with the following schedule:

Withdrawal Prior to the 1st day of a Summer Session

100%

Withdrawal During the 1st week of a Summer Session

75%

Withdrawal During the 2nd week of a Summer Session

50%

Withdrawal After the 2nd week of a Summer Session

0%

The date used to calculate the specific period of enrollment shall be the date on which the student notifies the University, as stated above, of his/her intent to withdraw or take a leave of absence from the University or a course.  Refunds will be made in accordance with any federal and/or state loan or grant program regulations.

Onground & Online Accelerated Undergraduate & Graduate Programs (SPS formerly CAPS)*:

Refund of a course’s charges will be made in accordance with the following schedule:

Withdrawal Prior to the start date of each course/session

100%

Withdrawal During the 1st week (first and seventh day of each course/session)

75%

Withdrawal During the 2nd week (eighth and fourteenth day of each course/session)

50%

Refund after the 2nd week (after the fourteenth day of the course/session)

0%

The date used to calculate the specific period of enrollment shall be the date on which the student notifies the University as stated above, of his/her intent  to withdraw or take a leave of absence from the University or the course.  Refunds will be made in accordance with any federal and/or state loan or grant program regulations as applicable.

* Due to new regulations regarding the return of Federal and State funds, any student receiving Federal/State grants or loans should contact the Financial Aid Office (ext. 2350) before withdrawing or taking a leave of absence.

Exceptions to Refund Policy – UPDATED MARCH 3, 2017

The following pertains to all University refund policies due to a withdrawal, leave of absence or a dropped course. Appeals to the University policy, for a proration of tuition and fees, may be considered as circumstances warrant.

The appeal must be submitted in writing, signed and dated, to the Bursar’s Office. The appeal must contain your personal statement explaining the extenuating circumstances surrounding your decision to withdraw, take a leave of absence or drop a course after the start of the semester. With the appeal, you must submit third party documentation supporting your statement. (Examples of supporting documentation: Doctor’s note, death certificate or obituary, police accident report, etc.) Without supporting documentation, your appeal will be denied. Send appeal to:

Centenary University
Bursar’s Office
400 Jefferson Street
Hackettstown, NJ 07840
Fax: 908-850-8313
bursar@centenaryuniversity.edu

Time Limit

The appeal must be received by the University within one year from the last date of the semester for which you are appealing. Requests submitted after one year will not be considered and will be returned to the student.

Financial Aid

An approved appeal may affect your financial aid. Any institutional awards will be prorated using the same prorated calculation used for tuition and fees. Any federal and/or state aid will be adjusted as described in the “Financial Aid Student Withdrawal and Return of Title IV Funds Policy”.

Extenuating Circumstances:

Examples of Appropriate Circumstances for an appeal:

  • The death of an immediate family member or close relative: spouse, child, parent, step-parent, sibling
  • The onset of a medical or mental health condition that prohibits your continued attendance
  • An accident or injury that prohibits your continued attendance
  • A substantive administrative error made by the University
  • Call to active military duty or training
  • Need to relocate or leave the country to care for an immediate family members’ (Spouse, child, parent, step-parent, sibling)

Examples of Unacceptable Circumstances for an appeal:

  • Personal errors in judgement or irresponsibility involving availability of finances (including but limited to non-qualification, late application, or loss of eligibility for financial aid or scholarships), academic ability, child care, time management or
  • Lack of knowledge and/or misinterpretation of University policies and procedures as published in the Centenary University Academic Catalog, the student handbook, or the Centenary
  • Dissatisfaction with course content, academic progress, course requirements prior to registration and attendance, and/or personal conflicts with faculty member of Academic issues must be addressed with the appropriate academic chairperson or Vice President for Academic Affairs.
  • Voluntary/involuntary acceptance of employment or other activity impacting ability to attend class (i.e. lack of child care; work schedule/hours changes; business trip; vacation).
  • Voluntary enlistment in the armed
  • A pre-existing medical or mental health condition that began prior to the semester in which you
  • Pregnancy (unless a doctor certifies that you are unable to continue to attend school because of complications in your pregnancy occurring after the start of the semester).
  • Changing your mind about attending Centenary, your major/program or the courses you registered after the start of the
  • Incarceration in a civilian or military facility
  • Academic Dismissal or Expulsion from the University