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Leave of Absence

GENERAL INFORMATION

A Leave of Absence (LOA) is a break from Centenary University with a goal of returning within a year.

WHAT REASON/S ALLOW ME TO TAKE A LEAVE OF ABSENCE?

You can take an LOA due to financial, personal, academic, student experience, medical, internship/employment, or other approved reason.

Withdrawal

GENERAL INFORMATION

Any student leaving the University, with no intent to return, must officially withdraw from the University.

For more information, please see the policies outlined in the University Catalog. More information can be found on pages 117-118 in our Student Handbook.

Leave of Absence and Withdrawal FAQs

How do I request a leave of absence?

You must visit the Academic Success and Advising Center and contact the Student Success Specialist in order to process the necessary paperwork. If you are interested in taking an LOA you should complete the paperwork to maintain your program status and also continue to have access to specific University amenities and certain scholarships and/or Centenary aid.

What happens if my LOA happens during a semester?

You must begin this process by visiting the Academic Success and Advising Center. The date you notify a University official, date of official notification, will be used as the effective date for processing purposes. You are responsible for completing the form and returning the completed form to the Student Success Specialist (located in the Academic Success and Advising Center).

How do I withdraw from the University?

You must visit the Academic Success and Advising Center or contact the Student Success Specialist in order to process the necessary paperwork. The paperwork must be completed in order to ensure that you are removed from our system and not billed for the following semester. The date you notify a University official (official notification date) will be used as the effective date for processing purposes. You are responsible for completing the form and returning the completed form to the Student Success Coach (located in the Academic Success and Advising Center).

Who do I need to notify in order to be taken out of my classes?

Once the form is completed and sent back to the Student Success Specialist—the form will be brought to the Registrar’s Office and you will be removed from any/all courses.

Do I need to notify my professors or advisors?

Once the form is completed and sent back to the Student Success Specialist—the form will be brought to the Registrar’s Office who will notify all appropriate offices and personnel (including your advisor) of your need to leave the University.

How long do I have until I need to remove my belongings from my dorm room?

You will have 24 hours after you have returned the completed form to the Student Success Specialist to remove your belongings.

How will my financial aid be affected?

Financial Aid may be adjusted based on last date of attendance and date of Official Notification of your withdrawal or leave of absence. Please view our website at www.centenaryuniversity.edu/policies for more information on how your aid may be adjusted.

What should I do if I want to extend my leave or want to come back earlier?

To make any changes to your LOA, you will need to email the Student Success Specialist from your Centenary email address.

How long is leave of absence effective?

An LOA can be extended for up to two consecutive semesters or 365 days from the Official Date of Notification.

What resources are available to me while out on an LOA?

  • The Library and their online services
  • Visits to the institution and residence halls (in accordance with university policy)
  • The Cafeteria with cash payment
  • The Student Account’s Office
  • The Registrar’s Office
  • The Financial Aid Office
  • The Office of Career Development and Community Engagement
  • Participation in community wide events (in accordance with program expectations)

What do I do when I am ready to return from my LOA?

Connect with the Student Success Specialist at 908-852-1400 EXT: 2380
All returning students are encouraged to reach out to our Student Life Office so they can support you as we welcome you back to campus. You can contact our Student Life Department by calling 908-852-1400 EXT: 4291.

What is the difference between an LOA and a withdrawal?

LOA is temporary and should be taken if you plan to return to the University. A withdraw means you are leaving the University and do not plan to return. If you do withdraw and decide to return at a later date you will need to reapply.

How can I get my transcript sent to my new school?

In order to send your transcript to a different institution, complete the Transcript Request Form online through the Centenary University website.

What is the process for appealing my balance?

You can appeal for an exception to the refund policy if you have extenuating circumstances. You can learn more about the appeal process on our website.

What if I do not plan to return after my LOA?

If you do not plan to return after your LOA, please contact the Student Success Specialist to process the necessary withdrawal paperwork.

What do I do if I want to return after withdrawing from the University?

If you withdraw from the University, but wish to return, you will need to re-apply. You will re-apply as a transfer student and will work with a Transfer Enrollment Counselor to complete the application process. Your financial aid will be processed as a transfer student based on your most recent admission.

Who can I contact to help me with this process?

Please go to the Academic Success and Advising Center or directly to the Student Success Specialist to complete this process.

If I withdraw from the University during the semester after the course withdrawal deadline—what will my grades be?

If you withdraw after the course withdrawal deadline, the transcript will reflect an “F” for the courses.
If you withdraw prior to the course withdrawal deadline, the transcript will reflect a “W” for the courses.
If you are unsure of the course withdrawal deadline, please see the Academic Calendar for reference.