In order to receive financial aid, students must meet the minimum federal standards of Satisfactory Academic Progress (SAP). The standards for Satisfactory Academic Progress for financial aid purposes are different from the academic requirements of the University. In some instances, students experiencing academic difficulty may find that, while they are permitted to remain in school, they may not receive financial aid until they achieve the minimum standards of Satisfactory Academic Progress. SAP standards apply to all terms you attended regardless of whether or not you received financial aid.
NOTE: Financial Aid Probation is not the same as Academic Probation. However, some students may attain both statuses simultaneously. Students in academic probation must follow the prescribed appeal process for academic probation from the Academic Review Board even if they have been granted financial aid probation.
Review Centenary’s SAP policy for more detailed information.
How will my SAP status be determined?
To ensure financial aid recipients are making Satisfactory Academic Progress (SAP), academic transcripts are reviewed at the end of each term to determine eligibility for the next term. All terms of attendance are reviewed, including periods in which the student did not receive financial aid. Each semester, your Centenary academic record will be reviewed for the following three measures and you will be assigned an SAP Status.
- GPA (Qualitative Progress): First time Centenary undergraduate students must achieve at least a .75 GPA. All undergraduate students must maintain a cumulative grade point average of at least 2.0 (a C average). Graduate students must maintain a GPA of at least 3.0. All grades are included in the calculation, including transfer credits and original grade(s) from repeated coursework. In addition, certain programs will not allow a student to continue if certain grades are not achieved. Please view the full policy for these.
- Pace of Completion (Completion Rate): Undergraduate and Graduate students must successfully complete a minimum of 75% of all course work (registered credit hours) attempted at Centenary. Any course with a grade of withdraw (W), Failure (F), or incomplete (I), is not considered completed course work. Transfer credits are counted as both attempted and completed, thus increasing a student’s completion rate.
- Maximum Time Frame: Students must complete their program within 150% of the credit hours required to complete their degree program, including all transfer credits. Students who have reached their maximum allowable credit hours will be suspended from receiving financial aid. Developmental or remedial hours are excluded from this calculation. The Maximum Timeframe calculation counts all attempted hours including repeated courses, ineligible courses and transfer hours accepted by Centenary. This also includes hours taken under a previous major and hours for which a student did not receive financial aid.
Example: Your degree may require 128 credits for graduation. 128 credits x 150% = 192. Once you have attempted 192 credits, your financial aid would be suspended.
Understanding your SAP Status
After reviewing your status, we will notify you via mail if your status is not Satisfactory. You can check your current SAP status in the My Financial Aid section of my.Centenary at any time.
To achieve a Satisfactory status, you must successfully complete at least 75% of all of the classes for which you registered; meet or exceed the required GPA; and have not exceeded the maximum number of credits allowed for your degree program.
Financial Aid Warning
Continuing students are placed on financial aid warning when they fail to meet the cumulative qualitative (GPA) or completion rate (Pace of Completion) components. Students are eligible to receive financial aid during the warning term. Students must meet ALL cumulative standards by the end of the warning term to be eligible for financial aid the next term they attend or they will be suspended from financial aid.
Financial Aid Suspension
Continuing students are suspended from receiving financial aid if they do not meet all the SAP components by the end of their warning term, or if their enrollment exceeds the Maximum Timeframe. Students on financial aid suspension will not receive any form of federal, state, or University financial aid (grants, scholarships, student loans, student employment). Financial aid eligibility may be reinstated when all requirements of SAP are met or the student successfully appeals the suspension. This suspension pertains only to financial aid and does not prevent you from enrolling and paying for classes on your own.
Financial Aid Probation
Students who have successfully appealed their financial aid suspension will be placed on financial aid probation. Students on financial aid probation must follow their academic plan until graduation or until they are in a Satisfactory status for SAP.
How Coursework is Evaluated for SAP
Attempted credits include all transfer, PLA, and CLEP credits in addition to all credits for which the student received a grade including grades of F, I, MD, P, W or WF. Attempted credits will include all repeated courses regardless of the grade of the course.
Completed credits include all transfer, PLA, and CLEP credits in addition to all credits for which the student received any grade other than F, I, MD, W or WF. Completed credits will include all repeated courses that the student has successfully completed.
Audit courses are not counted when determining either the attempted or completed courses.
How can I get funding when my aid has been denied?
Meeting the minimum standards of Satisfactory Academic Progress is a requirement for you to be considered for financial aid. It is possible to appeal the loss of your financial aid. If your appeal is not approved, or you were on an academic plan/probation and failed to meet the minimum standards and are now denied aid, there are still options for getting funding for school.
- You can go on a payment plan and pay your balance out-of-pocket.
- You can also apply for a private loan. Make sure to check that the lender that you select does not require you to be making SAP.
How can I make sure that I am successful?
Remember that Centenary offers a variety of academic support for our students and we strongly encourage you to maintain a relationship with these offices and use their resources as needed.
- Academic Success and Advising Center for Traditional Students: firstname.lastname@example.org – (908) 852-1400 ext. 2353
- Disability Services: email@example.com – (908) 852-1400 ext. 2168
- Counseling Services (Counseling services are available during fall and spring academic semesters only): firstname.lastname@example.org – (908) 852-1400 ext. 2125
- Student Life (Student life is available through the year including summer and winter breaks): Student.email@example.com – (908) 852-1400 ext. 4291