February 1, 2021: Email from Chris Rosado, Director of Human Resources
Dear Colleagues,
As a follow-up to Dean Mullins’ email to students on January 30th, we would like to remind you of the following:
- Please refer to the COVID-19 Information for Employees webpage. The webpage includes frequently asked questions, CDC videos and information sheets, safety pledge, and useful links and resources. All employees (faculty, adjuncts, staff) are required to electronically sign the “Commitment to Safe Behaviors” form (safety pledge) located at the bottom of the webpage. Please complete this if you haven’t done so already.
- You can visit Centenary’s COVID-19 dashboard to view our COVID-19 statistics.
- Remember to report your health status through CampusClear every day you are on campus. You can access the CampusClear app at Google Play, the App Store, or you can use the Web Version.
- Please reach out to your primary care physician if you have any questions regarding COVID-19 testing, treatment or vaccination. Information on insurance coverage for COVID-19 testing, treatment and vaccination can be found in the Horizon Coronavirus Resource Guide or by contacting your insurance carrier directly.
- You can pre-register for the COVID-19 vaccine by visiting New Jersey’s COVID-19 vaccine webpage at https://covid19.nj.gov/pages/vaccine. More information about the vaccine can be found on the CDC’s COVID-19 vaccine webpage.
- Please continue to engage in healthy, safe behaviors such as wearing face coverings, practicing social distancing, wiping down surfaces, engaging in sneezing/coughing etiquette and hygiene, scheduling virtual meetings instead of meeting in person, monitoring yourself for symptoms, staying home when you are sick, self-quarantining for 14 days if you have traveled to a COVID-19 hot spot, etc.
- The Employee Assistance Program (EAP) is available 24/7 to offer support to you and your family members. The EAP can be accessed 24/7 by calling 1-800-854-1446 or by visiting www.unum.com/lifebalance. A Licensed Professional Counselor can assist you with issues such as stress, depression, anxiety, anger, grief and loss, relationship issues, and family and parenting problems. Their Work/Life Specialists can assist with child care, elder care, reducing medical bills, legal questions, financial services, debt management, credit report issues, and identity theft.
If you have any questions, please feel free to reach out to your manager, department chair or HR representative.
Best regards,
Chris
Christine Rosado
Director of Human Resources
January 30, 2021: Email from VP Kerry Mullins
Dear Colleagues,
As a follow-up to Dean Mullins’ email to students on January 30th, we would like to remind you of the following:
- Please refer to the COVID-19 Information for Employees webpage. The webpage includes frequently asked questions, CDC videos and information sheets, safety pledge, and useful links and resources. All employees (faculty, adjuncts, staff) are required to electronically sign the “Commitment to Safe Behaviors” form (safety pledge) located at the bottom of the webpage. Please complete this if you haven’t done so already.
- You can visit Centenary’s COVID-19 dashboard to view our COVID-19 statistics.
- Remember to report your health status through CampusClear every day you are on campus. You can access the CampusClear app at Google Play, the App Store, or you can use the Web Version.
- Please reach out to your primary care physician if you have any questions regarding COVID-19 testing, treatment or vaccination. Information on insurance coverage for COVID-19 testing, treatment and vaccination can be found in the Horizon Coronavirus Resource Guide or by contacting your insurance carrier directly.
- You can pre-register for the COVID-19 vaccine by visiting New Jersey’s COVID-19 vaccine webpage at https://covid19.nj.gov/pages/vaccine. More information about the vaccine can be found on the CDC’s COVID-19 vaccine webpage.
- Please continue to engage in healthy, safe behaviors such as wearing face coverings, practicing social distancing, wiping down surfaces, engaging in sneezing/coughing etiquette and hygiene, scheduling virtual meetings instead of meeting in person, monitoring yourself for symptoms, staying home when you are sick, self-quarantining for 14 days if you have traveled to a COVID-19 hot spot, etc.
- The Employee Assistance Program (EAP) is available 24/7 to offer support to you and your family members. The EAP can be accessed 24/7 by calling 1-800-854-1446 or by visiting www.unum.com/lifebalance. A Licensed Professional Counselor can assist you with issues such as stress, depression, anxiety, anger, grief and loss, relationship issues, and family and parenting problems. Their Work/Life Specialists can assist with child care, elder care, reducing medical bills, legal questions, financial services, debt management, credit report issues, and identity theft.
If you have any questions, please feel free to reach out to your manager, department chair or HR representative.
>Best regards,
Chris
Christine Rosado
Director of Human Resources
Dear Cyclones,
As we conclude the first week of on ground classes, I must stress the importance of compliance with the university policies and in particular the Cyclone pledge. You all received my communication from January 15th outlining the university’s expectations for the Spring 2021 semester. These expectations align with state guidelines and were put in place to promote your well-being and a safe in-person Spring 2021 semester. It is important to adhere to our policies to ensure your good standing as violations of university policies will result in stricter sanctions and may jeopardize our ability to provide an on-ground experience this semester.
Despite testing every returning residential student to ensure our community was negative and safe, we received reports that there is a cluster of positive cases linked to one of our athletic teams from an off-campus gathering. While the cases are still pending confirmatory test results, we took a very proactive approach in isolating any probable cases and testing and quarantining any student who was in close contact with a probable case. If you have any concerns or questions, please feel free to contact Health Services at x2209 or Student Life at x4291.
We will continue to provide updates to our community through the COVID-19 dashboard but remember to do your part to keep yourself safe and allow us to continue on with a safe and successful Spring 2021 semester. If you haven’t already completed the Cyclone pledge, please do so HERE.
Stay Cyclone Safe.
Sincerely,
Kerry Mullins
Vice President for Student Life & Dean of Students
January 15, 20221: Email from VP Kerry Mullins
Dear Cyclones,
Welcome back and welcome to our newest members of our Cyclone family.
First, we would be remiss if we did not congratulate our returning students on successfully completing the Fall 2020 semester in these unprecedented times. Your ability to be flexible and persevere during such challenging and ever-changing times is a testament to your commitment to yourselves and your success and we commend you.
The fall semester has given us essential information and insights into how best to manage as we continue to navigate this pandemic together. Over the winter break, we engaged in revision of our COVID-19 policies and procedures to ensure the safest and best semester for you. I have listed below some new initiatives:
- Creation of Testing Center- We have created a COVID-19 testing center in the former bookstore area in the Seay building. Starting early February, this space will provide a more convenient and user-friendly opportunity for our students to be tested weekly.
- Designation of Van Winkle Hall as isolation and quarantine building- We have converted a residence hall to an isolation and quarantine building to provide 29 additional isolation and quarantine spaces. Students will be separated based on status and therefore one floor will be designated as an isolation floor and one floor will be designated as a quarantine floor.
- Vaccinations: Vaccinations in our region have begun. The state’s vaccination plan is a multi-phase approach, which will take the next several months. Our Health Center staff and Athletic Trainers have received their first doses and will be ready to lead our efforts this semester. Understanding the vaccination and science behind it is vital to our effective decision making, therefore we will be hosting information sessions this semester. You can also check the CDC website for more information.
- Face coverings are a proven method of reducing the spread of COVID-19 therefore effective this semester, we are mandating the wearing of face coverings while both indoors and outdoors while on campus.
- Mandatory testing for residential students-All resident students are required to be cleared by health services prior to moving back on campus. Students are asked to make an appointment for clearance. Students who have not had a positive test in the last 90 days will be given a rapid COVID test, and must have a negative result to be able to stay on campus. Students who have tested positive in the last 90 days are asked to bring a copy of their lab results if they were tested outside of the Health Office. Please note that even if you have tested positive for COVID-19 within the last 90 days you will still have to make an appointment to speak to a member of the health center prior to moving back into your room. Please see the email communication from Residence Life for additional information.
- The State of New Jersey Department of Health in collaboration with several other states, developed a mobile app that anonymously alerts users if they have been in close contact with someone who has tested positive for COVID-19. The app will also provide users with up-to-date information on New Jersey reopening news, and crucial COVID-19 metrics – all while maintaining privacy and anonymity between users. You may visit the COVID Alert NJ webpage or contact COVIDapp@doh.nj.gov to learn more and it is available for free on the Apple App Store and Google Play Store. Please note that this is separate and apart from our Campus Clear app and can be very beneficial for you to stay informed about what is going on in our state.
Additionally, we want to remind you of the continuation of our COVID-19 policies and procedures such as:
Academics:
- The semester begins Monday, January 18th (classes are held on MLK Day). For the week 1/18-1/22, courses meet online only. Starting Monday, January 25th, courses resume on-ground for those that have an on-ground component. There is no Spring Break in March.
- Students once again have the choice to study fully-online this semester. All instructors are prepared to teach students on-ground and online using a Hy Flex format. Because capacity restrictions and social distancing protocols remain in place per the State of NJ, instructors may have to rotate students who are attending class in person to meet the requirements (example- group A comes to class physically on Monday and group B comes to class physically on Wednesday). Please consult individual instructors and/or course syllabi should you have course specific questions.
- In preparation for on-ground courses– classrooms and other learning spaces (e.g., Taylor Memorial Library, testing room, Tutoring Center) are arranged with 6 feet of social distance between all individuals, plexiglass remains installed on lecture podiums, cleaning and disinfecting supplies are available in each classroom (all students are expected to wipe down surfaces before and after use), masks continue to be required while on campus, hand sanitizing stations are available throughout campus, and we continue to monitor egress and ingress points before and after classes to prevent queuing. All academic support services are also available online including tutoring, advising, and career counseling.
Students Responsibility:
- The Pledge, which asks all of us to do our part to keep ourselves, each other, and our community members healthy and safe — is our shared responsibility. The University will require that all community members, including residents as well as visitors, comply with face coverings, screening, quarantine process, large gatherings and physical distancing policies. Students who do not abide by the Pledge will be subject to the consequences outlined in the Student Code of Conduct.
- To report concerns of any COVID-19 policy violation; please use the reporting form here.
- Daily Screening:
- We will continue with the daily screening requirement therefore all students, employees, and visitors coming to campus will be required to complete a COVID-19 self-screening. The self-screening needs to be completed each day you are on campus using the Campus Clear app.
- Upon completion of the screening, you will receive a confirmation. You may be asked to show proof of the screening confirmation prior to entering any public space. If anyone does not have access to a smart phone or the app, that person can access a self-screening form in the Visitor Center in the Seay Building.
- We will continue with the daily screening requirement therefore all students, employees, and visitors coming to campus will be required to complete a COVID-19 self-screening. The self-screening needs to be completed each day you are on campus using the Campus Clear app.
Resident Students:
- Throughout the semester, any student who is diagnosed with COVID-19 or exposed to someone diagnosed with COVID-19 should quarantine/isolate at home if possible. If that is not possible, we have designated rooms throughout the residential buildings with private rooms and bathrooms, as well as Van Winkle Hall for short-term isolation and quarantine under guidance from the Health Center and Residence Life departments.
- No guests will be permitted in residence halls at this time. Residential students can only have one additional guest in their room, and that guest must be from the same building. No external or out-of-building guests will be permitted in the residence halls. Students that reside in the apartments will be limited to no more than two additional people beyond assigned residents in their apartment.
Online Students:
- You are still a member of our community and as such we invite you to participate in all of the campus offerings.
- Remember that the virtual environment is an extension of the campus so all rules and policies apply but so do all of our services. So please take advantage of our telehealth, telecounseling, online advising, tutoring, fitness classes and virtual student activities.
Commuters:
- Weekly screening testing will be available to commuters’ students beginning Spring 2021.
- Remember to visit our commuter spaces between classes or if you have to remain on campus to take an online class. Please bring your ear buds or headphones to assist with noise cancellation.
- Seay Building: Front Parlors, SAC, Tutoring Center
- Lackland: nooks in hallways, Innovation Cave
- Library
Dining Services:
- Indoor dining is permitted
- Grab and Go options will be available
Student Engagement:
- Clubs and organizations will continue welcoming new members and hosting meetings virtually and in small groups wherever possible.
- Programming will be offered virtually and socially distanced when possible.
- Please check the Cent_Life Instagram for the schedule of activities and upcoming events.
Finally, remember to stay informed by checking the Student COVID resource page as well as a COVID-19 dashboard that outlines all of the new protocols and policies that pertain to our semester. If you have any questions, please feel free to contact me at kerry.mullins@centenaryuniveristy.edu.
Thank you and stay Cyclone safe!
Sincerely,
Dr. Amy D’Olivo
Vice President for Academic AffairsKerry Mullins
Vice President for Student Life & Dean of Students
November 24, 2020: Email from VP Kerry Mullins
Dear Cyclones,
As we prepare for the thanksgiving holiday, I am writing to express my gratitude for your support and cooperation as we navigated this pandemic and successfully completed our on-ground Fall 2020 semester.
Throughout all of our planning this semester, the wellbeing of our community has been paramount. Our restart plan was developed with the safety of our students, faculty and staff along with the ability to respond to this pandemic in the safest way possible. Our plan called for our on-ground classes to transition to remote for the last three weeks of the semester effective November 30th. We are pleased that we were able to offer on-ground classes in accordance with our plan and again thank the faculty and students for their cooperation and assistance.
As we prepare for the rest of the Fall semester, our plan has always been to allow our residential students the opportunity to remain on campus, if it was safe to do so. Unfortunately, the increase in COVID-19 cases in the state and region as well as our own cases has made this no longer possible. Current statewide positive tests are approaching levels not seen since April’s outbreak peak when universities across the state had to close their residence halls. Therefore in an abundance of caution, we will be restricting on campus residence for the remainder of the semester to those with extenuating circumstances only. This decision was in consultation with the Warren County Department of Health and not made lightly as we know that many of our residents did anticipate returning after Thanksgiving; however, our commitment to providing a safe environment for our community must remain our number one priority.
Residence Life will reach out to all residents that were approved to return with the exemption process for remaining on campus as well as the process for the retrieval of any necessary items.
Please know that the university will remain open during the remainder of the semester. Vital student support functions will continue to be provided, including but not limited to, Student Life, Health Services, Academic Success, Food Services, Facilities, Library, Information Technology, Human Resources, Student Billing and Financial Aid. I do apologize for any inconvenience this may cause and if you have any questions, please feel free to contact me.
Stay Cyclone Safe and Happy Thanksgiving.
Kerry Mullins
Vice President for Student Life and Dean of Students
November 10, 2020: Email from VP Kerry Mullins to all students and parents:
Dear Cyclones,
I am writing to follow up on President Murphy’s email pertaining to our COVID-19 screening testing results. As colleges and universities across the state have seen an increase in positive cases, we too are beginning to experience an increase in positive cases.
The cases are related to an athletic team and off-campus house. We took a very proactive approach in isolating any positive/probable cases and testing and quarantining any student who was in close contact with a positive/probable case as well as deep cleaned all infected areas, converted student activities to remote and suspended all athletic team activities. Throughout the testing and contact tracing, students have asked very important questions like: was I a close contact; what if I was exposed or should I get tested. I appreciate these questions but more than that, I appreciate and applaud the students for pausing to reflect on their own behavior and the role they are playing in the university’s response to this pandemic.
It is my hope that from the caution many experienced last week, can come more vigilance. If these few positive cases have taught us anything, it is that no one is immune and we all have to do our part which means wearing a face covering, practicing good hygiene, social distancing and avoiding gatherings. Every student can and must do their part as violations of our pledge could result in serious consequences not only for the student but also the university as an increase in cases may result in the need to switch to remote learning. To assist students in identifying concerns of any COVID-19 policy violation; we have created a report form which can be accessed here. While we will diligently support those affected by this virus, we will also be investigating infractions of university policies for the purpose of disciplinary consequence.
As we move forward towards the last 2 weeks of the on-campus semester, please remember to reach out to Student Life with any questions, check out the dashboard for updated information, follow the pledge, get the flu shot and stay Cyclone Safe.
Sincerely,
Kerry Mullins
Vice President for Student Life and Dean of Students
November 4, 2020: Email from President Bruce Murphy to the University community:
Dear Centenary University community,
In our continued efforts to keep the campus community safe as we navigate this pandemic together and in accordance with our COVID-19 response plan, we have been conducting random screening testing of our asymptomatic student population. This testing is a proven method that provides vital information as we assess the prevalence of COVID-19 within our community. During today’s testing, we identified 3 asymptomatic students who are probable cases. In an abundance of caution, we are working with the Warren County Department of Health and have taken immediate action to isolate the students and test and quarantine the roommates while we await the confirmatory test results.
All isolated and quarantined residential students are being individually housed either in their home off campus or in a space on campus that is designated for isolation/quarantine. If quarantined on campus, their health will be monitored, they will be provided with virtual engagement and support, including meal delivery, and they will continue to attend classes remotely. Public health officials will also follow up with these students in accordance with contact tracing procedures. Please be aware that Centenary University will respect the confidentiality of those who are probable cases and will provide no further information about these individuals.
At this time, it has not been deemed necessary for Centenary University to revert to all remote learning. However, we will continue to work closely with public health officials and will follow all instructions on further steps that may need to be taken.
I appreciate that reports of possible cases of COVID-19 on our campus can be unsettling for employees, students and their families. Rest assured, we are working closely with local health officials to control the spread. For those of you who are meeting with members of the Centenary community in person, assuming you were practicing social distancing and wearing masks, you would not qualify for quarantining. If there is any reason to believe that you were exposed, you would be contacted by a member of the Warren County Department of Health. Students who have additional questions should contact Student Life at x4291 and employees should contact Human Resources at x2334.
For the most recent updates on COVID-19 on campus, please see our dashboard on the University’s website.
I’d like to thank everyone, especially our students, for remaining vigilant in following the three Ws—wear a mask, wash your hands, watch your social distance—to protect our Centenary community.
Sincerely,
Bruce Murphy, Ed.D.
President of Centenary University
October 16, 2020: Email from VP Kerry Mullins to all students and parents:
Dear Cyclones,
As we conclude our 7th week of the Fall semester and our 3rd week of student COVID-19 screening testing, we want to thank you for your continued support and ensure that you are kept up to date on our efforts to keep you all safe.
First, I want to applaud the campus community for their ongoing compliance in adhering to the new rules including: wearing face coverings, practicing social distancing and good hygiene. I know the continuation of such practices can start to be repetitive and seem too much at times, but when you look around and see that we are still open and on campus, and that we have no outbreaks, this should serve as an incentive to keep up the great work.
Additionally, I want to thank those students who have participated in the first three weeks of Screening Testing. I am happy to report to date, we have tested 104 students, and have had no positive results.
Lastly, I am pleased to announce the launch of our new COVID-19 dashboard. Our COVID-19 dashboard will serve to provide updates on COVID-19 data specifically related to the campus community. The dashboard will illustrate and track various metrics including: university’s status, any positive cases, testing, students in isolation as well as updates on our campus clear and other safety related initiatives. You can find the dashboard on our website or by clicking here dashboard.
As always please continue to practice social distancing, good hygiene and wear face coverings. Please also consider getting a flu shot, they are free at the health center, just call to make an appointment or stop by our flu clinic next Tuesday, October 20th from 9-12 and 1-4 in the gym. Additionally, and if you are not feeling well, please contact the Health Center.
Stay Cyclone Safe.
Sincerely,
Kerry Mullins
Vice President for Student Life and Dean of Students
September 23, 2020: Email from VP Kerry Mullins to all students and parents:
Dear Cyclones,
Keep up the great work!
As we conclude our first 1/4 of the fall semester, I want to thank you all for doing your part in keeping yourselves and your fellow cyclones safe. As of today, we have had no positive COVID-19 cases and are pleased to see our community members complying with the new rules and safety precautions. As you are doing your part, we are continuing our multidimensional approach to promote your health and safety. We have developed a plan to conduct screening testing of our students. Periodic testing of a sample of our asymptomatic population is a proven method which will provide vital information as we assess the prevalence of COVID-19 within our community. This testing will also help us to understand where we need to take additional steps to reduce transmission rate.
In accordance with our plan, we will launch random screening testing for our student population. During each round of testing, a set of students will be randomly sampled to be tested. Initially students may volunteer to be tested, or will be randomly assigned a test date. Initial testing will be conducted on students residing in campus housing, with subsequent testing as deemed appropriate based on initial results. Testing will begin on September 28, 2020 at the Wellness Center with an initial target of testing 5% of our residential students. Students will be notified of their appointment, along with instructions on what to expect. Testing will be offered at no cost, and all student participants will be entered into a drawing to win a prize as a thank you for taking part in this initiative.
In the event any student tests positive, we will begin our positive COVID-19 test protocol including mandatory isolation and contact tracing through the Department of Health. Please be advised that only people that have been exposed to someone testing positive will be notified by the Department of Health or a member of the Health Center. Exposure is defined as closer than 6 feet apart for more than 10 minutes, with or without a mask.
While testing is important, staying safe and reducing the transmission will always come back to our commitment to protecting ourselves and one another. Again, I thank you all for following the Cyclone safe pledge, university policies and health guidelines. If you have any questions, please do not hesitate to contact me.
Stay Cyclone Safe.
Sincerely,
Kerry Mullins
Vice President for Student Life and Dean of Students
August 26, 2020: Email from VP Kerry Mullins to all students:
Dear Cyclones,
Welcome back to our returning students and welcome to the newest members of our community!
I am writing to you to inform you of new policies and changes as we prepare to open up our semester in the safest way possible due to COVID-19 and in compliance with the Governor’s orders.
As I write this email I am reminded of the phrase, no pain, no gain. Often this phrase refers to working out but it also references persevering through difficult times to get to the ultimate goal. This phrase is true for this upcoming year as it will be like no other. We will have to endure some pain as we cannot hang out in large groups, cheer on our athletic teams and have to abide by new rules and policies. But it is through this shared pain that we will ultimately gain the ability to remain healthy, have a successful semester and resume our normal operations. The pain will be felt by everyone from faculty to staff to students but know we are all in this together. We have been planning for this all summer and we are ready but we need your help.
To best assist you, we have created a Student COVID resource page available here (Student Coronavirus Information) that outlines all of the new protocols and policies that pertain to our semester. I have outlined some of them below:
Student’s Responsibility:
- The Pledge which asks all of us to do our part to keep ourselves, each other, and our community members healthy and safe — is our shared responsibility. The University will require that all community members comply with face coverings, screening, quarantine process, large gatherings and physical distancing policies. Students who do not abide by the Pledge will be subject to the consequences outlined in the Student Code of Conduct.
- Daily Screening:
- We have implemented a screening requirement for all students, employees, and visitors coming to campus will be required to complete a COVID-19 self-screening. The self-screening needs to be completed each day you are on campus.
- The screening can be done using the Campus Clear app (find links to download below) and will only take a minute to complete. Upon completion of the screening, you will receive a confirmation. You may be asked to show proof of the screening confirmation prior to entering any public space. If anyone does not have access to a smart phone or the app; the person can access a self-screening form in the Visitor Center in the Seay Building.
Resident Students:
- Throughout the semester, any student who is diagnosed with COVID-19 or exposed to someone diagnosed with COVID-19 should quarantine/isolate at home if possible. If that is not possible, we have designated rooms throughout the residential buildings with private rooms and bathrooms, for short-term isolation and quarantine under guidance from the Health Center and Residence Life departments.
- No guests will be permitted in residence halls at this time. Residential students can only have one additional guest in their room, and that guest must be from the same building. No external or out-of-building guests will be permitted in the residence halls. Students that reside in the apartments will be limited to no more than two additional people beyond assigned residents in their apartment.
Online Students:
- You are still a member of our community and as such we invite you to participate in all of the campus offerings.
- Remember that the virtual environment is an extension of the campus so all rules and policies apply but so do all of our services. So please take advantage of our telehealth, telecounseling, online advising, tutoring, fitness classes and virtual student activities.
Commuters:
If you are between classes or have to remain on campus to take an online class, we have set up several safe commuter spaces. Please bring your ear buds or headphones to assist with noise cancellation.
- Seay Building: Front Parlors, SAC, Tutoring Center
- Lackland: nooks in hallways, Innovation Cave
- Library
Dining Services:
- Indoor dining is now permitted
- Sodexo, the University’s food service provider, will adhere to state guidelines for safety and seating capacity in the dining hall for each stage. Dining Staff will be located at the entrance of the dining hall and will monitor the number of guests allowed into the dining hall at all times.
- Outdoor seating areas will be provided (weather permitted)
- Grab and Go options will be available
Student Services:
- All student resources available through Academic Success (including advising, tutoring, veterans affairs and disability services), Health Services, Career Development, Counseling, & Student Life will be accessible to students through a mix of in-person and remote access.
- Clubs and organizations will proceed with welcoming new students and members and meetings taking place virtually and in small groups wherever possible.
- This year’s Involvement Fair will take place in person, socially distanced, in the Quad on Tuesday, September 9th from 11am – 4pm. If we experience inclement weather, the event will be rescheduled. There will also be a virtual version of this event available online after the 9th.
- Programming will be offered remotely similar to the later part of the Spring with the addition of on-ground offerings- in a socially distanced fashion with many events planned to take place outside in the beginning of the semester.
- Career Development – all appointments will be virtual, scheduled in Handshake. Check for upcoming virtual events like weekly Virtual Career Panels, a Virtual Career Fair, and virtual internships.
- Fitness Center: While we are in Stage 2, we cannot open our indoor fitness center however we know how important fitness and wellness is to our students. Therefore, we have created an outdoor fitness area with weight equipment that will be staffed by members of our fitness center staff. Additionally, we have fitness classes that will be offered both on -ground outside (weather permitting) as well as virtually. Please check the Cent_Life for the schedule of activities.
Classroom Expectations:
- Facial coverings will be required at all times while in buildings and classrooms. Anyone not wearing a facial covering will be asked to leave the classroom and building. Should you accidentally forget your covering, please ask your instructor for one.
- Social distance with at least 6 feet of space at all times.
- Classroom furniture and seating is arranged with 6 feet of distance. Furniture MUST remain where it is. Do not move or rearrange.
- Each of us is expected wipe all surfaces we touch before and after use. Wipes are provided in each classroom.
- No eating in general purpose classrooms, no food or drink in laboratory spaces and other clearly signed areas.
- Transitioning to and from class: refrain from moving in groups and stay a safe distance from one another. When dismissed from class, exit the room and building immediately. If there are multiple entrances and exits, use those least congested.
- For those taking night classes, we will begin locking buildings each evening as early as 6:30 (you may leave the building but not enter). If you arrive to class after 6:30, security can assist. In instances where a class may start later than 6:30, arrangements will be made to keep doors open.
Finally, let me thank you for your support and understanding as we navigate this pandemic together. I am very proud of the way our Cyclone students, parents, and employees, handled the challenges and demands presented to them since last Spring. It is this commitment that will help us have a safe and successful Fall semester.
Please know we will continue to update the webpage and our community as the situation evolves so please check back often and if you have any questions, please feel free to contact me at kerry.mullins@centenaryuniveristy.edu.
Thanks and stay Cyclone safe!
Kerry Mullins
Vice President for Student Life and Dean of Students
Virtual Town Hall – Students and Parents – 8/5/2020
Virtual Town Hall – Faculty and Staff – 8/4/2020
July 13, 2020: Email from VPs Kerry Mullins and Amy D’Olivo to all students:
Dear Cyclones,
We hope you and your families are safe and enjoying the summer. Here at Centenary, summer 2020 is like no other for many reasons. First, we miss our students. Typically, at this time we would be welcoming the incoming members of our Educational Opportunity and Step Ahead Programs, as well as gearing up for our Pre-Orientation programs. We also miss our colleagues, as most employees are still working remotely. Second, normal summer activities, including summer camps, have been replaced with the installation of plexiglass in high traffic areas, measuring and marking 6 feet throughout campus, and the installation of many hand sanitizing stations. Most of the executive staff and members of the pandemic committee have spent hundreds of hours on webinars or calls with the state, health departments, NCAA, and various other associations ensuring that our decision-making is informed and our efforts are complying with requirements. We are not just getting ready for the fall—we are excited for the fall.Certainly, the 20-21 academic year will be unusual in many ways as our community continues to navigate this pandemic together. Our first priority is to provide you with the best campus experience possible, in the safest way possible. In accordance with the reopening guidelines issued for colleges and universities by The Office of the Secretary of Higher Education (OSHE) for New Jersey, we have developed a plan that will allow us to welcome students in true Centenary fashion—personal and individualized. We recognize that every student is unique with different home lives and needs, so we have established a plan for the fall that will give students options. Students will be able to complete their courses online or on-ground and will be able to return to on-campus residential living or commute. Most of our support services (curricular and co-curricular) and activities will be available remotely as well. Ensuring that you feel safe, secure, and empowered to return in any capacity has been our number #1 priority. As we continue to finalize our plans, we want to update you on our efforts thus far. This list reflects what we have done or are planning based on the guidance we have received. Some highlights:
• Academics: All instructors are prepared to teach students on-ground and online. Faculty will be reaching out directly to students in their classes to inquire about individual intentions for the fall (e.g., online or on-ground). In preparation for on-ground courses– classrooms and other learning spaces (e.g., library, testing room, tutoring) are arranged with 6 feet of social distance between all individuals, plexiglass has been installed on lecture podiums, cleaning and disinfecting supplies are available in each classroom (daily disinfection will be done by facilities with cleaning in between done by those using the desks or spaces), masks will be required in all classrooms, hand sanitizing stations have been installed throughout campus, and we are limiting egress and ingress points to prevent queuing. Students who prefer to be fully remote can do so, should they choose. All academic support services are also available online including tutoring, advising, and career counseling.
• Residence halls: Our halls will open in accordance with the state guidance, including reduced density in residence halls, quarantine and isolation accommodations, and increased cleaning and disinfection. To allow for further social distancing, we are reopening Van Winkle Hall and Smith Hall first floor, which will give us ample space to welcome all of our residential students back to campus.
• Safety: The wellbeing of our community is our #1 priority. As mentioned above, plans are in progress including: installation of hand sanitization stations; creation of 6 feet of social distancing in all classrooms, dining halls, and throughout campus; and increased cleaning of high trafficked areas. Additionally, we are implementing screening, testing, and contact tracing protocol, as well as COVID-19 training for all employees and students.
With all of our planning and preparation, the biggest factor in support of our reopening plan and the success of our fall semester will be you. The fall will look different and some changes, although temporary, may not be ideal, but are necessary to maintain a safe community. We are committed to you and we are asking that you commit to each other and the entire university community by engaging in safe behaviors that will prevent the spread of COVID-19. Prior to the start of the Fall semester, all students and employees will be asked to sign a pledge that affirms their understanding and commitment to complying with safety measures for the protection of all members of the Centenary community.
By coming together as a community, we can keep ourselves and one another safe, emerging from this pandemic a stronger Centenary family. As always, we thank you for your support and if you have any questions, please do not hesitate to contact us.
Stay well.
Sincerely,
Dr. Amy D’Olivo Kerry Mullins
Vice President for Academic Affairs Vice President for Student Life and
Dean of Students
April 30, 2020: Email from VP Amy D’Olivo to all faculty:
Good Afternoon,
Power outages are occurring due to high winds. Be patient with technology.
Not too much today..
- Last day of traditional semester is tomorrow. Again, all grades due no later than May 15.
- Today is the last day of National Volunteer Month- thank you to all who have volunteered throughout the year. Rachel Danitz created this video to honor CU students, faculty, staff.
- Currently have 49 student-athlete deposits for Fall 2020 with about 20 verbal commitments
- CU in the news
Dr. Amy D’Olivo
Vice President for Academic Affairs/CAO
Associate Professor of Sociology
April 29, 2020: Email from VP Amy D’Olivo to all faculty:
Dear Colleagues,
Humans are built for socializing. Research (mostly from cell phone data) is showing that many are starting to experience “social distancing fatigue”. The golf courses and parks open as of Saturday (whewhoo) will certainly be crowded. Stay safe, keep sanitizing, and wash hands often.
Few items today…
- Over 2000 views of our Admitted Students Day page. Videos are getting a good look.
- Core courses in the process of being finalized (including Wellness).
- Advising Days begin May 13. For those who are still working on audit sheets, schedules, etc. please finalize as soon as possible.
- John Burkhart emailed earlier today remind you of availability.
- Enrollment
Freshman 2019 2020 Transfer 2019 2020 Applications 1294 1396 Applications 168 267 Admits 818 1133 Admits 66 111 Deposits 118 140 Deposits 29 57
Dr. Amy D’Olivo
Vice President for Academic Affairs/CAO
Associate Professor of Sociology
April 28, 2020: Email from President Murphy to all faculty and staff:
To our Cyclone Strong community,
We all have a role, and a responsibility, in ensuring the health of Centenary University. Our exemplary educational experience is enhanced by fostering students that align with Centenary’s mission, especially those from different backgrounds. This has been a financial stress for many in our community. Fortunately, Centenary qualified for the Small Business Administration Payroll Protection Plan which will help us in the future. Additionally, Centenary is a beneficiary of the CARES Act that Congress of the United States passed. This means that Centenary is going to be able to make emergency funds available to our students. On top of these plans Centenary is also making credit adjustments for room and board.
COVID19 has altered everything we do in our daily life. Centenary’s faculty, staff and administration have responded with commendable, amazing enthusiasm to enable our students to finish this semester with the progress they anticipated and more importantly for our seniors, graduation! I hope you will join us for our Virtual Commencement on May 9.
As we move beyond Commencement, I want you to know that Centenary University has plans of reopening our campus by the customary August start dates with what new rules and practices that are deemed necessary by our Governor. We will have alternate plans in place for a scenario in which much or all learning will be conducted remotely if that is the directive from the Governor.
Please visit our Latest Updates for more information.
Sincerely,
Dr. Bruce Murphy
President
April 22, 2020: Email from VP Kerry Mullins to all students:
Dear Cyclones,
As Governor Murphy said recently; we are here for each other by not being near each other. We in Student Life want you to know that we are here for you despite not being near you.
First I want to say thank you to you and your families. None of us anticipated this would be the conclusion to our 2019-2020 academic year. I am so impressed by your resilience during these uncertain times. I am moved by the way our student leaders and faculty and staff have stepped up to assist their fellow cyclones and serve others.
Secondly, I want to share some updates as we work to successfully celebrate your accomplishments, conclude our academic year, and start looking ahead to next year.
We are pleased to announce some virtual year end celebrations:
- Virtual leadership awards- Student Life is excited to announce that we will be hosting this year’s annual Leadership Award Ceremony virtually!
- This ceremony recognizes our students and their outstanding leadership and contributions to our community.
- Please join us by tuning in on Tuesday, April 28, 2020 to celebrate our students (More details to come).
- Senior Student-Athlete Recognition- Athletics will be highlighting our senior spring sport student-athletes through social media and Athletics web page. Additionally we just concluded Division III week wherein our student athletes were recognized for their dedication and contributions to their teams and our community.
- Commencement- As President Murphy announced, plans are underway to celebrate the undergraduate and graduate Class of 2020 with our virtual commencement. Make sure to check your email for important and exciting information.
- Student Programming is hosting a graduation cap decorating contest. So check your email for more details on how you can participate and win a cash prize!!!
- Recognizing that the on-ground celebration is also a very important rite of passage, once the Governor lifts the stay at home order and ban of large gatherings, the administration along with student representation will work together to develop an on-ground event that celebrates your accomplishments and commemorates this milestone in Senior’s lives.
We are working to assist our community in the successful completion of this academic year:
- Take care of yourself during the upcoming weeks and remember to utilize counseling, health and pastoral care (check out our weekly counseling and campus ministry emails for additional support).
- Residence Life is continuing the move out process for our residential students, if you have any questions or need to schedule a move out time; please contact Residence Life at residencelife@centenaryuniversity.edu.
- Our first online yearbook is here and will be live by May 4, 2020.
- Campus Ministry conducted a food drive last week wherein they collected about 20 bags and boxes of food. Another drive is scheduled for April 27th so check the email from Pastor Tim for additional information on how you can help.
Plans are underway for next year:
- The Student Government Association conducted their elections for the 2020-2021 year. We are pleased to welcome the new executive board:
- President: Emma Kerr
- Vice President: Paisley Hunt
- Head of Senate: Kaleigh Miller
- Head of Clubs & Organizations: Pier Semanchik
- Head of Social Media: Shannon Goldstein
- Head of Club Budgets: Alissa Mor
- Assistant Clubs & Organizations Representative: Julie Miller
- Residence Life concluded room selection for 2020-2021. If you have not yet selected a room for next year, please reach out to Residence Life.
- Work is underway to assist our incoming class including virtual advising days and pre-orientation programs as well as Educational Opportunity Program online summer program.
Lastly please know that you are the most important part of our efforts as we continue to work tirelessly to plan and prepare for how we navigate this situation together and I ask for your continued patience and understanding. Please keep yourselves and your loved ones safe and well and if you have any questions, please do not hesitate to contact Student Life at x4291.
Sincerely,
Kerry Mullins
Vice President for Student Life and Dean of Students
April 21, 2020: Email from VP Amy D’Olivo to all faculty:
Good Evening,
April showers bring May flowers (let’s hope so). Over the past month I have tried to strike the right balance in my updates sharing information that is at times important or concerning or encouraging. COVID-19 continues to challenge us in so many ways- professionally, financially, psychologically, emotionally- hope you and your families are adapting. The CU family also has to adapt. We have challenges to overcome for sure but creative thinking, sound money management, patience, and cooperation will keep CU strong. Stay vigilant and be well.
Few items today—
- Exec Staff monitors communication regularly from NJ Secretary of Higher Ed, Governor, local health officials. We are doing what is expected on all fronts.
- Students in residence – about 65% of our students have cleared out their dorms to date. Nearly 322 students confirmed dorms for next year.
- Pat yourselves on the back—received an email from a Faculty member today that reads, “I have been talking to many students, and two in the past two days have mentioned how seamlessly Centenary transitioned to online.” Students went on to compare CU with two other local institutions indicating that they are “still struggling to ‘get it right’” (students have siblings at these other schools). Nice work all.
- Last call for pics- if you would like your pic included in virtual commencement, please send a photo of yourself, in regalia if appropriate, to the following email address ASAP Commencement@centenaryuniversity.edu
- Latin honors- honors (Suma, Magna Cum Laude) are awarded after all courses are completed and final grades are posted. Students earning these honors this year will receive a medal, an additional page for their program that includes honors, and a Dean’s List Certificate after all grades are posted. For those that completed in December, honors are noted in the program already and they received their medals with their regalia.
- Covid-19 considerations for academic standing, probation, dismissal– members of ARB (Academic Review Board) worked together to make some slight modifications to our policies in response to COVID-19 including:
- Students who did not meet the minimum requirements to be in Good Academic Standing during the 2020SP semester will still be placed on Academic Probation (AP) but the student can appeal. If (or when) a student believes he/she is on AP due to circumstances surrounding Covid-19 (or concerning, involving, related to Covid-19), he/she can appeal to the Senior Director of Academic Success in writing within 10 days of being notified of their status on AP. In all appeals, student course grades prior to the University shifting to fully online/remote instruction will be considered.
- Students who are on Academic Probation during the 2020SP semester will not be dismissed, if certain criteria were met prior to the move to remote instruction:
- The student had not received any negative progress reports.
- The grades reported by faculty indicate that the student was achieving the grades needed to be removed from AP.
- The student was meeting regularly with a Success Specialist.
- Any dismissal can be appealed through the Academic Review Board.
- Videos- in the process of selecting our winners. Stay tuned.
- Budget requests- thank you to those who have responded already to my email requesting info from budget managers. For those that have not, please do so by Friday.
Dr. Amy D’Olivo
Vice President for Academic Affairs/CAO
Associate Professor of Sociology
April 13, 2020: Email from VP Amy D’Olivo to all faculty:
Good Evening,
The weather today added an additional layer of stress for many. While sunny in some places now, several lost trees and power earlier. Be extra careful if you are out and about.
Few updates/requests
- Please ensure that your students have properly declared their major (or double major), including designating any respective minor(s). Here’s the link to change majors/minors.
- Leave of absences (LOA) or course withdrawals resulting from extenuating circumstances- please be aware that we continue to work (nothing new here – we always have) with students who may have to take a LOA or withdraw from courses as a result of an extenuating circumstance. If you have a student seeking information about this, please refer them to Nicole Corley Nicole.Corley01@CentenaryUniversity.edu who will work with Lindsay Galasso to determine next steps.
- Adjunct faculty Joe Pizzo recently had a poem published in the NJCTE English Journal. He also serves as a reviewer for the journal. The link to his poem “What if the Arts Were Taken Away?“
- Honors Program update- 14 confirmed acceptances
- Admitted Students Day page launches April 20
- Commencement- attached is a communication shared with graduating students late last week. The ceremony is coming together. Students have received a communication from MarchingOrder, the vendor we are using. The email from MarchingOrder may have ended up in their spam or junk folder. Please encourage students to look for the message and participate by completing the form.
Continue to be vigilant and stay well.
Dr. Amy D’Olivo
Vice President for Academic Affairs/CAO
Associate Professor of Sociology
April 9, 2020: Email from VP Kerry Mullins & VP Amy D’Olivo to Class of ’20:
Dear Class of 2020,
We are writing to follow-up on President Murphy’s announcement of our virtual Commencement. We have heard from some of you who applauded the virtual commencement ceremony, thanking us for honoring this day by not delaying. Conversely, some are disappointed with the decision hoping instead for an on-ground option.
Commencement is the biggest event for our university. It is the culmination of the efforts of you, your peers, family, friends, faculty and staff. It is our proudest moment of the entire academic year. Commencement is also a time of festivities and celebrations. It is both the conferral of degrees and the celebration that makes Commencement so important.
Given the pandemic, we are not able to host Commencement as we have done in the past BUT we will honor, acknowledge, and celebrate every graduate virtually on May 9 as planned via a virtual ceremony. Recognizing that the on-ground celebration is also a very important rite of passage, once the Governor lifts the stay at home order and ban of large gatherings, the administration along with student representation will work together to develop an on-ground event that celebrates your accomplishments and commemorates this milestone in your life.
No other graduating class in our proud 150+ year history has graduated virtually nor in the middle of a pandemic. As horrific as this situation is, this is a historical moment for you and your family and not one that you want to regret when you are older and sharing your story with your children and grandchildren. For this reason, we are asking you to participate in the virtual ceremony, the to-be-determined on-ground event, and if you are able, in the Spring 2021 ceremony. Yes, you are invited and encouraged to commence not once, not twice, but three times.
Lastly, we would be remiss if we did not recognize your Student Government Association especially Shelly Goldstein and Derek Elliott who have been representing you well and working with the administration throughout this process. There will be more communication regarding Commencement and other important decisions forthcoming, and we will continue to work with Shelly and Derek to ensure that you, the students, remain the focus of our efforts and work.
Sincerely,
Dean Mullins & Dr. D’Olivo
April 8, 2020: Email from VP Amy D’Olivo to all faculty:
Dear Colleagues,
For those celebrating holidays this week, may you find joy in family and optimism about the future.
Few updates today…
- Faculty and staff pics: we are looking for each of you to share a photo of yourself, faculty in regalia if you can, for the purpose of incorporating the images into the virtual commencement ceremony. I will send further instructions on where to send in my next update.
- Warren County COVID-19 Patient Testing Center, residents only, opened today. Site location: Warren County Technical School, 1500 Route 57, Washington (Franklin Township), NJ 07882. Two-step scheduling process. Each patient must be screened and pre-approved by a SLUHN provider in order to schedule an appointment. If your primary care physician is associated with another healthcare network, such as Atlantic Health System or Hunterdon Healthcare System, you must call St. Luke’s Warren Hills Family Practice at 908-847-3100 to receive screening for COVID-19 testing. The testing site will only be accepting orders from SLUHN.
Scheduled testing dates are:
- Wednesday, April 8, 9 a.m. to 3 p.m.
• Thursday, April 9, 9 a.m. to 3 p.m.
• Saturday, April 11, 12 p.m. to 5 p.m.
• Monday, April 13, 9 a.m. to 3 p.m.
• Tuesday, April 14, 9 a.m. to 3 p.m
- Zoom – Zoom may have improved their security features but have not been able to confirm. Will provide more information when I can.Kind Regards,
Dr. Amy D’Olivo
Vice President for Academic Affairs/CAO
Associate Professor of Sociology
April 6, 2020: Email from VP Amy D’Olivo to all faculty:
Dear Colleagues,
What a beautiful day. Sunshine = Vitamin D. Get out and enjoy when possible. Please, be extra careful this week and next as we head into what many are calling the peak of this crisis.
Number of things to remind, update…
- Coming to campus: only employees deemed essential should be on campus regularly. Each time someone comes into a building, additional cleaning and sanitization is required. Please continue to alert me and security when you are coming to campus indicating where you need to go, time you are arriving, and how long you will be. Thank you again for your cooperation.
- Commencement Ceremony: plans for the virtual ceremony are underway. If you are asked to provide any information pertaining to Commencement, please respond as quickly as possible. Deadlines are very tight.
Starting this year, we will have our traditional valedictorian as well as a transfer valedictorian. We added the transfer because our traditional criteria almost always preclude transfers.
- Grades: for those teaching classes, please post all grades to date so that students have a real sense of how they are doing in your courses. Please continue to work with students to the best of your ability should they have real challenges precluding them from completing work, submitting on-time, or delivering the best quality assignments. If you have students unable to participate in classes due to lack of internet or equipment, please alert Lindsay Galasso. Lindsay is working with others to provide suggestions and resources.
- Zoom: NYC schools have banned the use of Zoom because of the recent security breaches. In fact, members of our own CU community have had sessions interrupted by highly inappropriate images, words, etc. Please use Teams when possible.
- Admissions Videos—we are inviting each of you (individually) to shoot and submit a one-minute video to be used by Admissions. Please include the following:
- Name and title: Hi, I am _______, Professor of or member of _____
- Why student should choose Centenary (3-5 reasons). If faculty, 3-5 considerations that set our program apart
- I can’t wait to see you in the Fall
- 90 seconds at most.
Send to Amy and Corrine by April 10th. There will be PRIZES for best overall video, most creative video, best content, and most professional.
- Regarding summer classes and financial aid– “Financial aid for the summer term is generally limited to Federal Pell Grant, Federal Subsidized and Unsubsidized Direct Loans, Federal Parent Loan (PLUS), Federal Graduate Plus Loan and private loans. For most aid programs you must be enrolled for at least six credits in total during summer 2020 (Exceptions may include federal Pell Grant or private loans). The Financial Aid office will review less than 6 credits enrolled students and provide Pell if eligible.” Please have students email or call the Financial Aid Office if they have questions about aid over the summer.
Kind Regards,
Dr. Amy D’Olivo
Vice President for Academic Affairs/CAO
Associate Professor of Sociology
April 3, 2020: Email to Campus Community regarding Commencement 2020:
Dear Members of the Class of 2020,
I’m proud of the way you’ve accepted the challenge to complete your Centenary education online and graduate on time. All prospective graduates who satisfy their degree requirements will earn their degrees as planned on Saturday, May 9th, in a virtual commencement ceremony. We’re developing this ceremony with the input of your student leaders to make this a meaningful event for the Class of 2020. Hear more about our virtual commencement in the attached video.
We also understand your disappointment with the cancellation of Senior Week, so we’re working with student leadership to plan a reception to celebrate the achievements of the Class of 2020 on campus when the state-mandated quarantine is lifted.
I’m looking forward to the day when we can gather on campus safely and I can congratulate you in person as a proud graduate of Centenary University.
Virtual Commencement Video Message
Best,
Dr. Bruce Murphy
President
March 31, 2020: Email from VP Amy D’Olivo to all faculty:
Good Evening Colleagues,
Gloomy few days but Thursday looks like lots of sunshine. Few updates today….
- Believe you all received the Coronavirus protocol message sent from Theresa Lord-Stout. Please do read it. Adjunct faculty – please note the message was forwarded from me.
- Registration going well.
- Commencement – message from President forthcoming.
- Reminder – anyone teaching a course may find themselves unable to complete the course for any number of reasons (this happens in face-to-face environment too). Thinking about your courses—would someone be able to come into your course and teach it out OR could students complete essentially “on their own”? This is something to think about.
- Appreciate all the great updates on classes and activities. Love to see some pics for those willing to share.
Continue to stay vigilant about handwashing, sanitizing, and social distancing. Together we can and will flatten the curve.
Kind Regards,
Dr. Amy D’Olivo
Vice President for Academic Affairs/CAO
Associate Professor of Sociology
March 30, 2020: Email from Health Services to Campus Community:
Dear Centenary Community,
In response to concerns about COVID-19 expressed by faculty and staff, the Centenary University Health Office would like to share the following information and guidance with you:
- Centenary University was extremely fortunate with the timing of our Spring Break in conjunction with the surge of COVID-19 cases in New Jersey. Most of our students and faculty have not been on campus since March 6th. COVID-19 cases in New Jersey have spiked this past week. Therefore, should any of our students or faculty since been diagnosed this past week or in the future, the risk to others in the Centenary community has already been minimized since we have exceeded the 14 day isolation period recommended by the CDC. In addition, most staff have not been on campus since 3/12. Today being 3/30, they have also exceeded the 14 day contagious period.
- Although we have minimized our exposure to each other by working remotely from home, there will undoubtedly still be an increase in the numbers of reported positive cases over the next few weeks. This is because we all now have community exposures outside of campus contacts.
- All positive cases are tracked and followed by the County Health Department in which the affected individual resides. These professionals will follow-up with each newly diagnosed case, and all close contacts of that person. Therefore, faculty or staff who may become aware of a student who has tested positive for COVID-19 can be assured that these cases will be tracked and monitored by the Department of Health and the student’s primary care provider. Although faculty and staff are not required to report any known student cases, they may always contact Centenary University Health Services with any specific concerns they may have. We are happy to follow-up with students who may need additional information or support. Please know that issues regarding patient confidentiality (HIPAA) do not apply during times of pandemics.
- Should employees of Centenary University (including faculty, staff or contracted workers) be diagnosed positive for COVID-19, they should contact their work supervisor as soon as possible to advise of their illness, and to receive instructions from HR regarding sick time benefits etc. In addition these employees can expect a call from their county Health Department.
- Please refer to this algorithm for additional guidance for managing any Centenary University Confirmed Positive COVID-19 cases.
In closing, we implore your cooperation in any and all of our State and Federal mandates and recommendations. As a community, we can help each other and all those we love. The Centenary University Health Office and Human Resources Department are here to answer any questions or concerns you may have. Please do not hesitate to reach out if we can be of any assistance to you.
Warm regards,
Theresa Lord-Stout
Director of Health Services
March 30, 2020: Email from VP Amy D’Olivo to all faculty
Good Evening Colleagues,
Quiet day overall. Few updates–
- Registration – Nothing major to report from today. Thank you for the strong advising work with students. It is clearly making a difference.
- Advising policy reminders – Michelle Meyer will be sending an email with advising reminders.
- I have received several responses to my request for creative assignments, unique approaches etc. Please continue to share.
- Some departments have held virtual conversation hours for faculty and staff. Love the idea. Happy to host one for this group but given we are so large, smaller sessions might be preferred.
- Reminder – only essential personnel should be on campus for extended periods of time. If you must come in to complete a task or pick up materials, remember to alert security (they are logging activity).
- Commencement, Hooding, Gala – hoping to have some decisions tomorrow. Will share as soon as I have more information.
Kind Regards,
Dr. Amy D’Olivo
Vice President for Academic Affairs/CAO
Associate Professor of Sociology
March 27, 2020: Email from President Murphy to all faculty, staff, and students
Dear Campus Community,
We’ve all faced tremendous challenges in the past couple of weeks. During this time, I’m so impressed with the way you’ve stayed true to Centenary University’s core values—especially our commitment to serving the community. Now, more than ever, they need our help.
Cyclones are finding unique ways to ensure that people are well cared for during this crisis:
- Recognizing that hunger never takes a break—especially during a pandemic—Student Life partnered with our food service provider, Sodexo, to provide 100 bagged lunches to Norwescap Food Bank based in Phillipsburg, NJ, for needy area residents. All meals were prepared while practicing social distancing and Assistant Dean for Student Life Tiffany Kushner volunteered to make the delivery to Norwescap.
- Director of Health Services Theresa Lord-Stout donated all of our extra personal protective equipment normally used in our labs, Health Center, and Facilities to Hackettstown Hospital. The hospital was extremely grateful to receive 8,200 pairs of gloves, a case of gowns, and 150 face masks. The donation was made in partnership with National Management Resources, our contracted facilities company.
- Our Sports and Entertainment Management students are planning to host a virtual Call of Duty tournament to raise funds for a local middle school student who is currently battling Ewing sarcoma.
- Community Engagement Coordinator Rachel Danitz and Associate Professor of History Dr. Noah Haiduc-Dale, along with our students, are planning a virtual Relay for Life to support the American Cancer Society.
These efforts, and so many others, make me truly proud to be president of Centenary University. Moving forward, I’ll continue to keep you updated on ways our University is remaining Cyclone Strong during this crisis.
Be well!
Dr. Bruce Murphy
PresidentPS— As always, for the latest Centenary University updates, please refer to the COVID-19 page on our website.
March 27, 2020: Email from VP Amy D’Olivo to all faculty
Good Afternoon Colleagues,
Before I share the update, I would like to take a moment to acknowledge each of you and our students. The circumstances have demanded more from all of us. Our professional and personal lives are colliding, pressure to learn new technologies is mounting, day-to-day life has been drastically altered, and yet, under these extraordinary circumstances, we are being asked to be good teachers, effective tutors, good students, provide academic and emotional support, engage as informed advisors, be compassionate caregivers, be strong partners, and act as decent human beings. With so much pressure, we all need to find ways to cope. Take care of yourselves. Here is a link to a video that might provide a good laugh https://www.youtube.com/watch?v=CCe5PaeAeew . Also, attached please find the EAP (Employee Assistance Program) flyer should you feel you need some additional support.
All and all, the semester is progressing nicely. April 1st is just around the corner with the last day of class, May 1, only a month away. Many end-of-semester activities are underway. Nancy and Catherine have been active this week gathering and sharing information.
Here are few updates–
- Please talk with students and assure them that while the University is not making widespread changes to our grading practices, Centenary faculty continue to be attentive to the whole student, working with each individually to address any unique challenges. Also, please be aware that students have been, and continue to be, allowed to access their dorm rooms if they need to get books, materials, etc.
- Caring relationships between faculty and students/staff and students matter significantly. Please continue to make every effort to connect in meaningful ways with your students.
- Registration starts Monday. We are raising the threshold on the outstanding balance to assist students. Holds will be placed if a student has a balance of 5,000 or more (currently 2,500). A message will be sent to students as well.
- Academic Awards ceremony – We are getting ready for spring academic awards. Catherine and Nancy will be reaching out to gather information from each department. The Academic Awards Ceremony scheduled for April 23 will be virtual. Please submit the requested items (see email from Catherine/Nancy) no later than Friday, April 3.
- Student evaluations – April 13-26 student evals will be available. Student evaluations provide both formative and summative information. Student comments provide valuable feedback to instructors. When used as an evaluative tool, extra attention will be paid to the comparison between this semester and previous semesters recognizing the impact of this extraordinary semester prompted by Covid-19. A specific question has been added to the bank regarding the mid-semester change of delivery method to differentiate the student experience if appropriate (again nearly 105 of our courses were already in the online blended format).
- Peer observations- Catherine sent an email yesterday regarding peer observations.
- Chair elections – Because the reorganization will likely be delayed, those departments with chairs up for reelection this year should go ahead and hold the election as per the Constitution with the understanding that if the department is impacted by the reorg (e.g., combined with another department, moved within a school), new elections will likely be required. An option for the departments needing to elect this year– elect someone for a one-year term and see what the reorganization brings.
- Teacher of the year – survey available (Catherine sent via email earlier this week)
- Reorganization—I am still waiting to hear from a few programs. Will update you as soon as I gather all input.
- Centenary in the news
Dr. Amy D’Olivo
Vice President for Academic Affairs/CAO
Associate Professor of Sociology
March 25, 2020: Email from VP Amy D’Olivo to all Faculty
Good Afternoon,
Making some progress on a long standing list of academic “to dos”. Hope others are finding productive time for long standing items between students, family, and the need for some fresh air.
Few updates—
- Video above worth watching. Lots of good info about Coronavirus.
- Only key and essential employees are to be on campus until further notice. Please refrain from coming to campus other than to get something you require to do your job. Please let security know you are coming as they are keeping a log of campus activity.
- Grading considerations- some of you are already aware of a broader dialogue (outside of CU mostly) about changes to grading policies such as a move to pass/fail or choose your own adventure (my words) in response to the national shift to online/remote education.
I met with chairs and members of academic support staff today to get some input. Please this document.
CU is not considering alternations to grading policies, but faculty have my support and encouragement to work with students on a case-by-case basis. Faculty can, for example, issue a grade with the understanding it can be adjusted after a student completes an assignment OR an incomplete can be given to a student whose computer stopped working. If you are looking for guidance on a specific student or situation, consider talking with Academic Success staff as they often have insights about individual student challenges, the department chair, or me.
- Commencement, Hooding, Gala- still under discussion.
- March 30 first day of Priority Registration. Many of you are reporting one on one meetings with students have been very productive but time consuming. Consider small group sessions.
Be well.
Kind Regards,
Dr. Amy D’Olivo
Vice President for Academic Affairs/CAO
Associate Professor of Sociology
March 24, 2020: Email from VP Amy D’Olivo to all faculty
Good Afternoon Colleagues,
Seems like many are settling into the routine of working, teaching, and learning from home. A few updates from today….
- Executive Staff met today to discuss Commencement and the Gala. No final decisions have been made. Thanks for your patience as we determine the best way to handle these major events.
- A colleague got me thinking…. anyone teaching a course may find themselves unable to complete the course for any number of reasons (this happens in face-to-face environment too). Thinking about your courses—would someone be able to come into your course and teach it out OR could students complete essentially “on their own”? This is something to think about. Are there things you can do to prepare your “course” for ease of completion if needed?
- Some student feedback- students have expressed a desire for more direct communication in their courses in the form of face-to-face (virtual face-to-face) engagement. Consider adding synchronous course sessions, small group sessions or individual meetings with students.
- Outreach to students who are not engaging continues. ASAC and Student Life staff are contacting faculty directly to assist. Thank you to those utilizing Pharos.
- The Coronavirus Communication page has been updated and streamlined.
I have received some great feedback on the advice/thoughts/ideas document shared yesterday. Thank you to those who contributed.
Kind Regards,
Dr. Amy D’Olivo
Vice President for Academic Affairs/CAO
Associate Professor of Sociology
March 23, 2020: Email from VP Kerry Mullins to all students
Dear Cyclones,
I am writing to give you an update regarding Centenary’s response to COVID-19 and to let you know that we realize that this situation is difficult for all, and we are continuously thinking about you and your families during these times of uncertainty. This is especially true for our seniors, whom we have watched work hard in the classroom and on the fields and courts over the last four years. You have dedicated so much to your studies, to your personal growth and to our community. We are looking at all options to celebrate all of your accomplishments, dedication and hard work and will be in touch soon regarding the plans for Commencement.
As President Murphy has shared on several occasions, the well-being of our students and our community is of the utmost concern therefore since January, we have been monitoring closely the COVID-19 situation as it unfolds around the world and took appropriate action including activating our emergency response plan and implementing a pandemic assessment team. President Murphy has shared many of the steps we have taken to prepare and respond for a scenario like this. To that end I would like to highlight the efforts undertaken by Student Life to support you during this time including:
Health Services:
- Health Services will remain open during regular business hours for students.
- Health Services has been staying abreast of the guidance from the CDC and state department of health and are triaging inquiries and concerns from students.
- We ask that you please CALL ext. 2206 FIRST before arriving at the Health Center.
Counseling:
- Counseling is still available 24/7/365.
- Counseling clients have been contacted to continue counseling virtually.
- Psychiatric appointments: Will take place by phone. Dr. Opdyke will call you as scheduled. If you do not know when your appointment is, please email farmerl@centenaryuniversity.edu
- Walk in hours are changing to Let’s talk hours. Every weekday from 12:30 to 1:30 and 3:00 to 4:00, you can speak with one of our staff members on the phone. Email farmerl@centenaryuniversity.edu and leave a telephone number. The counselor on duty will return all calls.
- After hours: Our telephone line will roll over to ProtoCall Services where a counselor will assist you. As always we will be informed of calls and the staff of the Counseling Center will reach out the next business day to see if we can be of further assistance.
- Self help tools: https://you.centenaryuniversity.edu/ You may log in with your Centenary email and password wherein you will find invaluable information available.
- Outreach: We will be sending weekly emails with tips on managing anxiety, mood, relationships, boredom and loneliness. You can also find us on Instagram: @centenaryuniversitycounseling
Residence Life:
Only residents who have been approved, are permitted to be in the residence halls. Residents have received communication from the Residence Life office with the plan to support both our on-campus and off-campus residential students during this time including:
- The 1st part of the plan is to work with the residents that are currently on campus at this time. We are assisting these residents with securing a placement off campus or social distancing on campus for those that cannot leave.
- Part 2 of our approach is the residents that have left campus who would like to return to pick up items. Residence Life will be following up with a timeframe and plan for the move out process but have assured that your items are safe and secured during this time.
- If you have any questions or need anything, please feel free to contact the office of Residence Life at 908-852-1400 ext. 3950 or via email at residencelife@centenaryuniversity.edu.
With regards to the room and board refund question; As President Murphy stated, Centenary must act responsibly to avoid inadvertently forfeiting any financial relief coming from the public sector, our insurance carriers, or our vendor contracts by making premature decisions. As a result, while we have begun to review the issue of refunds for room and board, a decision on refunds or a refund process will not be made until later in the semester.
Dining Services:
- The cafeteria remains open for grab and go for residents approved to reside here as well as any faculty and staff.
- Listed below are the modified hours of operation:
- The cafeteria will be open from 11:00 am – 1:00 pm and from 5:00 pm – 6:00 pm.
- Starbucks will be open from 8:00 am – 10:00 am, Monday thru Friday.
- Listed below are the modified hours of operation:
Athletics:
- The Colonial States Athletic Conference (CSAC), with unanimous support from its Board of Directors, has announced the suspension of all athletic activity, including contests and championships, for the remainder of the 2020 spring semester effective on Friday, March 20, 2020.
- The Athletics administration and coaches will be in touch with the athletes with additional information.
Mailroom:
- The welcome center and mailroom will be open during regular business hours.
- Packages- any packages sent thru UPS and FedEx cannot be forwarded once they are received in our welcome center. In order for you to receive your items promptly, we asked that you change the address to your home address on any packages you expect to have delivered over the next few weeks. Some USPS packages may be able to be forwarded but not all. If you have any questions or concerns please feel free to reach out to Carrie Frei in the Welcome Center at ext. 2316 or via email at Mailroom@centenaryuniversity.edu.
Parent Communication:
Parents and family members play an important role in your support, especially during these difficult times. Parents and families should have received several emails regarding the university’s response to COVID-19. If they have not received these updates and would like to receive future updates, I ask that they please send an email with their student’s name and their preferred email address to Nicole.Corley01@CentenaryUniversity.edu. They can also access past communications to parents and families that are available on our webpage https://www.centenaryuniversity.edu/coronavirus-communications/
Campus Ministry:
- Pastor Tim is available for pastoral care so students are encouraged to email and set up times to talk and share worries and concerns.
- The following services are available remotely:
- Chapel Service: Please visit Facebook-waterloovillagechurch to watch weekly church services.
- Bible Study: https://www.youtube.com/watch?v=j8PccoB1LUQ
- Faithful “late” Lunch Hour radio program, Wednesday at 2:00 pm
Student Programming has created a virtual student engagement plan which includes a calendar of daily activities to stay connected. Some activities include Virtual Bingo; Cent Trivia, Favorite Memory and many others. Please see the attached calendar for more information. Find us on Instagram: @cent_life
Lastly, we want to remind you to stay healthy by following precautions and monitoring your health including:
- Avoid close contact with others (particularly by those who are sick) and practice social distancing: staying 6 feet apart from one another, avoiding direct contact through touch (e.g. shaking hands, sharing items or congregating in large venues)
- Stay home when you are sick.
If possible, stay home from work, school, and errands when you are sick. This will help prevent spreading your illness to others. - Cover your mouth and nose.
Cover your mouth and nose with a tissue when coughing or sneezing. It may prevent those around you from getting sick. - Clean your hands.
Washing your hands often will help protect you from germs. If soap and water are not available, use an alcohol-based hand rub. - Avoid touching your eyes, nose or mouth.
Germs are often spread when a person touches something that is contaminated with germs and then touches his or her eyes, nose, or mouth. - Practice other good health habits.
Clean and disinfect frequently touched surfaces at home, work or school, especially when someone is ill. Get plenty of sleep, be physically active, manage your stress, drink plenty of fluids, and eat nutritious food.
As we continue to navigate this situation together, we thank you for your patience and understanding. We ask that you please check your email daily as well as the university webpage for additional information. If you have any questions, please feel free to contact me at Kerry.Mullins@centenaryunviersity.edu.
Take care and be well.
Sincerely,
Kerry Mullins
Vice President for Student Life and Dean of Students
March 22, 2020: Email from President Murphy to all faculty, staff, students and parents
Dear Campus Community,
In accordance with Governor Murphy’s executive order issued yesterday, I am writing to let you know that Centenary University has complied with all requirements as we keep the safety of our community at the forefront of our efforts. All of our classes have moved to online and most of our residential students are living off campus. We have developed a plan to triage and manage the few students who remain on campus should they become ill. Residence Life and Security staff have received training on our triage plan and have been educated on the proper use of personal protective equipment. We are maintaining support of our community so please refer to an updated page on our website that outlines all of the support services in place to address the COVID-19 and most importantly support our community during this time.
Effective immediately, all employees not designated Key & Essential will be asked to work remotely until further notice. Let me emphasize that all jobs at Centenary are important but some have been so categorized to meet this emergency. If you are unclear about your status, check with your supervisor.
Additionally, we received notice today that one of our contractors has tested positive for COVID-19. The individual is receiving appropriate medical care in a quarantined environment. We are disinfecting any area that the contractor may have come in contact with. Additionally any person that had close contact with this individual has been asked to self-quarantine for the next 14 days.
We continue to monitor this rapidly evolving pandemic. We remain collaborative with the Warren County Department of Health, and vigilant on updates from the Centers for Disease Control and Prevention and the New Jersey Department of Health. In closing, we thank the members of our Centenary family for your cooperation and support of our efforts to keep our community safe and we wish you and your families good health.
Sincerely,
Dr. Bruce Murphy
President
March 22, 2020: Email from VP Amy D’Olivo to all faculty
Good Evening,
National, state, and local efforts to flatten the curve continue. This weekend, Governor Murphy restricted activity of NJ residents even further. This newest order has prompted a few changes here at CU as well—-• All non-essential employees will work remotely. This means that nearly all CU staff will be working remotely. If you must come to campus, remember buildings are locked so bring a key or reach out to security to let you in.
• University libraries and computer labs must close.
• Some students were electively riding at the Equine Center, but this too has been discontinued.For those that have alerted me to “missing” students, ASAC and Student Life staff are attempting to communicate with each. Additionally, a message has been posted (or will be) to our social media platforms reminding students that ALL students should be engaged with their instructors and Moodle.
Our community is responding well, growing stronger despite the situation. Thank you for your continued patience, flexibility and support of our students and one another. Please take advantage of the many resources available to assist with courses, meetings, advising, and for your own mental and physical health needs.
Here if I can be of any assistance or address questions.
Kind Regards,
Dr. Amy D’Olivo
Vice President for Academic Affairs/CAO
Associate Professor of Sociology
March 20, 2020: Email from Director of Athletics to all student athletes
Dear Centenary Student-Athletes,
As of today, the CSAC Board of Presidents has agreed to cancel all athletic activity for the remainder of the spring 2020 semester. This decision was made in reaction to the COVID-19 pandemic and in accordance to the decisions made by most of the other NCAA conferences.
This decision does not come without consequences. Losing an entire sport season can be detrimental to the growth and experience of all of you. The NCAA is offering a waiver for spring sport athletes to gain another year of eligibility. More information will come on how we will process this waiver, should you choose to accept it.
For the Cyclone family, I ask that you take this situation seriously. We are in uncharted territory and managing life day to day. Please consult with all CDC guidelines to monitor your health and safety.
As a student-athlete, I ask that you continue to manage your academics daily. You are expected to fulfill all the classroom requirements through your on-line learning. If you need assistance, please contact a University administrator or your coach. We will assist in any way possible.
For the seniors, I want to say THANK YOU for your patience and understanding through these last few weeks. Your dedication to the department has not gone unnoticed. The effort that you demonstrated in my short two-years as Athletics Director has set the tone for the future. Your programs are better because of your leadership.
I will be sending more emails about upcoming events and other information weekly. Take this time to focus on your schoolwork and find ways to be productive in your sport while practicing social distancing. These next few weeks will be an indicator of how our programs will compete next season.
Please feel free to contact me with any questions. Staff and coaches will have limited time on-campus, so email or phone are the best methods of communication. Continue to make sound decisions and remember to stay safe.
Stay Golden and Cyclone Strong,
Travis A. Spencer
Director of Athletics
March 20, 2020: Email from Dr. Bruce Murphy to all Centenary students
Dear Centenary Students and Families,
It’s been an unprecedented week at Centenary University and at campuses around the country. As we adjust to completing the semester online, I know that you have many questions.
Right now, our singular focus at Centenary is keeping our students and staff safe, while doing everything that needs to be done to ensure that all students complete the semester, and that those scheduled to graduate receive their degrees on time.
Many complex issues have arisen regarding the impact of COVID-19 on higher education. Among the most pressing are some very important financial questions, including various hardships faced by many of our own students and staff.
In addressing these financial concerns, Centenary must act responsibly to avoid inadvertently forfeiting any financial relief coming from the public sector, our insurance carriers, or our vendor contracts by making premature decisions. As a result, while we have begun to review the issue of refunds for room and board, a decision on refunds or a refund process will not be made until later in the semester.
Please be assured that Centenary is working round-the-clock to address your concerns, while prioritizing the safety and security of our entire campus community. We will continue to follow the guidance from local, state, and national officials during this crisis.
We appreciate your understanding and will have more to share on these important issues in coming days.
Sincerely,Dr. Bruce Murphy
President
March 20, 2020: Email from VP of Student Life and Dean of Students to staff
Dear Faculty and Staff,
As President Murphy has shared on several occasions, the well-being of our community is of the utmost concern therefore since January, we have been monitoring closely the COVID-19 situation as it unfolds around the world and took appropriate action including activating our emergency response plan and implementing a pandemic assessment team. President Murphy has shared many of the steps we have taken to prepare and respond for a scenario like this. To that end I would like to highlight the efforts undertaken by Student Life to support the students during this time including:
Health Services:
- Health Services will remain open during regular business hours for students.
- Health Services has been staying abreast of the guidance from the CDC and state department of health and are triaging inquiries and concerns from students.
Please know that students have been asked to please CALL ext 2206 FIRST.
Counseling:
- Counseling is still available 24/7/365
- Counseling clients have been contacted to continue counseling virtually.
- Psychiatric appointments: Will take place by phone. Dr. Opdyke will call students as scheduled. If they do not know when their appointment is please email Lorna.Farmer@centenaryuniversity.edu
- Walk in hours are changing to Let’s talk hours. Every weekday from 12:30 to 1:30 and 3:00 to 4:00 students can speak with one of our staff members on the phone. Email Lorna.Farmer@centenaryuniversity.edu and leave a telephone number. The counselor on duty will return all calls.
- After hours: Our telephone line will roll over to ProtoCall Services where a counselor will assist students. As always we will be informed of calls and the staff of the Counseling Center will reach out the next business day to see if we can be of further assistance.
- Self help tools: https://you.centenaryuniversity.edu/ Students may log in with their Centenary email and password. They will find invaluable information available there.
- Outreach: Students can look for Counseling Center Weekly Updates. We will be sending tips on managing anxiety, mood, relationships, boredom and loneliness. Find us on Instagram: @centenaryuniversitycounseling
Student Support:
- The Student Life Office is open during regular business hours and staff are available 24/7.
- The Student of Concern Team and Retention Group is still meeting regularly to assist students and provide intervention so please feel free to reach out at x4291 with any concerns.
Residence Life:
Only students who have been approved are permitted to be in the residence halls. We have developed and communicated the plan to support both our on-campus and off-campus residential students during this time.
- The 1st part of the plan is to work with the residents that are currently on campus at this time. We are assisting these residents with securing a placement off campus or social distancing on campus for those that cannot leave.
- Part 2 of our approach is the residents that have left campus who would like to return to pick up items. We will be following up with a timeframe and plan for the move out process but have assured that the residents’ items are safe and secured during this time.
Campus Ministry:
- Pastor Tim is available for pastoral care so students, faculty and staff are encouraged to email and set up times to talk and share worries and concerns.
- The following services are available remotely:
◦ Chapel Service: Please visit Facebook-waterloovillagechurch to watch weekly church services.
◦ Bible Study: https://studio.youtube.com/video/j8PccoB1LUQ/edit
◦ Faithful “late” Lunch Hour radio program, Wednesday at 2:00 pm
Student Programming has created a virtual student engagement plan which includes a calendar of daily activities to stay connected. Some activities include Virtual Bingo; Cent Trivia, Favorite Memory and many others. Please see the attached calendar for more information. Find us on Instagram: @cent_life
Dining Services:
- The cafeteria remains open for grab and go for residents approved to reside here as well as any faculty and staff.
- Listed below are the modified hours of operation
- The cafeteria will be open from 11:00 am – 1:00 pm and from 5:00 PM – 6:00 PM
- Starbucks will be open from 8:00 am – 1:00 pm, Monday thru Friday.
Athletics:
Centenary University continues to follow guidance on intercollegiate athletics from the Colonial States Athletics Conference (CSAC) and the NCAA. Currently all competition has been suspended through Friday, April 3rd. In addition, the NCAA has cancelled all tournament play for the remainder of the 2019-2020 academic year.
Mailroom:
- The welcome center and mailroom will be open during regular business hours.
- Packages- any packages sent thru UPS and FedEx cannot be forwarded once they are received in our welcome center. In order for students to receive their items promptly, we asked that they change the address to their home address on any packages they expect to have delivered over the next few weeks. Some USPS packages may be able to be forwarded but not all. If you have any questions or concerns please feel free to reach out to Carrie Frei in the Welcome Center at ext. 2316 or via email at Mailroom@centenaryuniversity.edu.
In closing I want to thank you for your support and assistance and ask for your continued collaboration as we navigate this situation as a community. If you have any questions, please feel free to contact me at Kerry.mullins@centenaryuniversity.edu.
Sincerely,
Kerry Mullins
VP of Student Life & Dean of Students
March 20, 2020: Email from VP Amy D’Olivo to all faculty
Happy Friday,
What a week! Few additional updates and considerations—
• SATs have been cancelled by College Board
• Expect delays and slowdowns with your home internet providers. Video and audio disruptions are likely. Practice patience and deep breathing😊
• FERPA- you can disclose student info without consent under “health and safety emergency” but that information is limited to appropriate officials (not well defined but certainly all health officials and student life). Limited to the state of specific emergency when necessary to protect students. We have been told, “document and do what’s right”
• Some have indicated students are not responsive, some not even logging into Moodle. Not sure how widespread this is. Please let me know if you are finding this to be the case.
• When working with students and colleagues, please consider—–If some do, some don’t—
Some have homes and supportive families
Some have full refrigerators and pantries
Some can adapt easily
Some live alone
Some have confidence in their ability to write
Some have a quiet place to work
Some care for sick loved ones
Some are comfortable with technologyHoping you are finding your groove and settling into a routine. Faculty- “see” you Monday for the Teams Faculty Meeting.
Kind Regards,
Dr. Amy D’Olivo
Vice President for Academic Affairs/CAO
Associate Professor of Sociology
March 19, 2020: Email from VP Amy D’Olivo to all faculty
Good Evening Colleagues,
Few updates, with some good news included—
- Board met today
- Dana Benbow promoted to Associate Professor and Lisa Plantamura to Full Professor. Well deserved! Congratulations to both.
- BS in Health Science approved
- Faculty and staff commended for their efforts making the shift to online so quickly
- Academic Awards Ceremony (formerly Honors Convocation) will be held virtually. Catherine, Nancy, Lauren and I are working on the details. More to come.
- Many have successfully held meetings and/or classes with Teams. Don’t be afraid to try it.
- Lisa Plantamura had been working on a Best Practices document for the past few months. In light of our shift to remote learning, she finalized it this week (thank you Lisa). Please see attached but note that these guidelines are intended for times when we can plan. Take from it what makes sense for your classes now with an eye toward revisions to future courses.
- Online form for dropping a course is working well. Reminder to advisors, before you approve, check if the reduction in credits takes the student below 12 credits as this has Fin Aid implications.
- CU, like all universities, is discussing refunds for housing and meals. No decisions have been made.
Presence on campus is thinning but spirits are good. Community is pulling together in amazing ways.
Kind Regards,
Dr. Amy D’Olivo
Vice President for Academic Affairs/CAO
Associate Professor of Sociology
March 18, 2020: Employee Assistance Program
Dear Colleagues,
Anxiety is understandably high as we learn more about the spread of COVID-19. During these difficult and uncertain times, talking through concerns and sharing your fears can help you put them in perspective.
Your Employee Assistance Program (EAP) is available 24/7 to offer support to you and your family members.
A Licensed Professional Counselor can assist you with issues such as:
- Stress, depression, anxiety
- Job stress
- Anger, grief and loss
- Relationship issues
- Family and parenting problems
Their Work/Life Specialists can assist with:
- Child care, elder care
- Reducing medical bills
- Legal questions
- Financial services, debt management, credit report issues, identity theft
The EAP can be accessed 24/7 by calling 1-800-854-1446 or by visiting www.unum.com/lifebalance.
Christine Rosado
Director of Human Resources
March 17, 2020: Email from Counseling Center to Students
Good News: Counseling will still be available 24/7/365!
COUNSELING CENTER CLIENTS who reside in the state of New Jersey will receive an email from their counselor to set up phone sessions. Please respond to the email should you wish to continue counseling from home.
ALL ongoing clients who DO NOT reside in New Jersey will receive an email from their counselor to help them find services in their area.
Our licenses do not allow us to provide counseling to anyone who is not in the state of New Jersey. (Advocates are trying to get the appropriate licensing boards to change this rule during the extraordinary circumstances in which we find ourselves. Should their efforts result in a change your counselor will notify you.)
PSYCHIATRIC APPOINTMENTS: Will take place by phone. Dr. Opdyke will call you as scheduled. If you do not know when your appointment is please email Lorna.Farmer@centenaryuniversity.edu
WALK-IN HOURS are changing to LET’S TALK HOURS. Every weekday from 12:30 to 1:30 and 3:00 to 4:00 you can speak with one of our staff members on the phone. Email Lorna.Farmer@centenaryuniversity.edu and send your telephone number. The counselor on duty will return your call.
AFTER HOURS: Our telephone line will roll over to ProtoCall Services where a counselor will assist you. As always, they will inform us of your call and the staff of the Counseling Center will reach out to you the next business today to see if we can be of further assistance to you.
SELF HELP WELLNESS TOOL: https://you.centenaryuniversity.edu/ Log in with your Centenary email and password. You will find invaluable information available to you.
OUTREACH: Look for Counseling Center Weekly Updates. We will be sending tips on managing anxiety, mood, relationships, boredom and loneliness. Find us on Instagram: centenaryuniversitycounseling
Please reach out to us if you have concerns and take good care of yourself. Self-care is most important during trying times.
March 17, 2020: Email from VP Amy D’Olivo to all faculty
Dear Faculty Colleagues,
Happy St. Patrick’s Day! Not much new today from State or Federal officials that necessitates action on the academic front. Decisions about Commencement and other late April events have yet to be made. Here are a few items for your use and consideration—• Last day for students to withdraw from a class without incurring an F is this Friday. Students received email reminder today.
• Advising- please be sure you are communicating with your advisees in anticipation of Priority Registration (March 30)
• Recording of courses and course related content
o For those using Teams, when recording is enabled a message appears at the top of all participants screens advising them that they are being recorder. When stopping recording, a similar message appears notifying everyone that the recording has stopped.
o Recording Policy to be included in your syllabi. I am asking Lisa Plantamura to include this with our University Syllabus Statements moving forward:
Recording of Courses or Course Related Activities
Recording of courses and/or course related activities is prohibited unless advance written permission is obtained from the class instructor and any guest presenter(s). An instructor may provide such permission to an entire class as part of the course syllabus or other written description of a course. Students who require recording or other adaptations of lectures as a reasonable accommodation for a disability should contact the Disability Service Office (DSO) in advance of the lecture in order to obtain permission for the recording.In the event permission to record classroom lectures and/or other course related activities is granted, the instructor will notify all students, speakers, and other lecture attendees in advance that recording may occur. Every effort should be made to protect the confidentiality of a student with a disability who is being granted an accommodation (e.g., the professor will not name the student who is doing the recording when it is due to a disability accommodation).
Limitations on Use of Recordings and Materials
Permission to allow lecture recording is not a transfer of any copyrights in the recording or related course materials. Such recordings and materials may be used only for individual or group study with other students enrolled in the same class, and may not be reproduced, transferred, distributed, or displayed in any public or commercial manner.
Students must destroy recordings at the end of the semester in which they are enrolled in the class.
Students who either record courses and/or course related activities without advanced instructor permission and/or use a recording for any purpose other than to study, may be reported to the Academic Review Board. Additionally, charges of theft of intellectual property are possible.- Articles/resources of interest-
https://content.govdelivery.com/accounts/USED/bulletins/2816683
- The chart below outlines the amount of work required in total for a course based on credits and course length. For a 4-credit class that runs for 15 weeks for example, students should be doing a total of 10 hours of work per week.
Credits Meets # of Days/Week Total # of Weeks Class Time/ Semester (minutes) Total Required Time/ Semester* (minutes) Required Activities Time (hours) Required Activities Time (hours)/ Week 4 0 8 0 9000 150.0 18.75 4 0 15 0 9000 150.0 10 3 0 8 0 6750 112.5 14 3 0 15 0 6750 112.5 7.5 *Total minutes (class time + activities) required at 2250 minutes/credit
Kind Regards,
Dr. Amy D’Olivo
Vice President for Academic Affairs/CAO
Associate Professor of Sociology
March 16, 2020: Email from Dr. Bruce Murphy to all Centenary students, parents, alumni, staff
Dear Centenary Community,
In response to the COVID-19 outbreak, New Jersey Governor Phil Murphy has issued an executive order(104) directing all institutions of higher learning to cease in-person instruction until further notice. As a result, Centenary University has made the following decisions:
- All classes will move to online instruction for the remainder of the semester.
- All public events will be cancelled until further notice and events such as Academic Symposium, Leadership Awards, Commencement, etc., will be considered on a case by case basis.
- University offices will continue to remain open.
- We will continue to urge our campus community to practice social distancing, as recommended by national health experts, to slow disease transmission.
- Centenary will continue to follow the ongoing guidance issued by Governor Murphy, as well as the Centers for Disease Control and Prevention and the New Jersey Department of Health.
This situation is evolving rapidly and you probably have many questions. I will do my best to keep you informed of the latest news via email, on our website and our social media.
As a nation, we are in uncharted territory. We understand that this situation is difficult for all. However, the health and well-being of our students and campus community must always remain our number one priority.
I’m very proud of the way our University community has responded to this evolving crisis. Together, we are Cyclone strong.
Thank you for your continued support of Centenary.
Sincerely,
Dr. Bruce Murphy
President
March 12, 2020 – Email to all faculty and staff from Human Resources
Dear Colleagues,
The health and well-being of our campus community is our top priority. This email contains some information that you may find helpful in the event that you become ill or need to care for an ill loved one. Please be sure to click on the links in this email for more details.
Sick Leave Policy
Please familiarize yourself with the Employee Sick Leave Policy, which can be found here. As a reminder, if an employee is absent due to illness for 3 or more consecutive work days, a doctor’s note must be given to the employee’s supervisor with a copy forwarded to Human Resources. If an employee is absent for more than 5 consecutive workdays due to illness, please contact your HR representative who will then review the leave of absence process with the employee.
As a reminder, and in accordance with the NJ Paid Sick Leave law, all employees must track their sick days by entering them into ADP (click on Myself > Request Time Off).
Emergency Contacts & Beneficiaries
Employees should keep their emergency contacts and beneficiaries up-to-date. You can log into ADP to update your emergency contacts (click on Myself > Profile > Emergency Contacts). It is also recommended that you include a personal email address in ADP as an additional contact method (click on Myself > Profile > Personal Info). You can also update your beneficiaries in ADP by clicking on Myself > Dependents & Beneficiaries.
If you have never created an account on ADP, instructions for doing so can be found here. The registration code is centenary-123. If you already have an ADP account and forgot your password, please visit ADP and click on “Forgot Your User ID/Password.”
You can also update beneficiaries for your TIAA retirement plan by logging into your account at www.tiaa.org, clicking on “My Profile,” and then selecting “Beneficiaries.” Or contact TIAA at 1-800-842-2776.
CareOnline/Telemedicine and Nurse Advice Hotline for Horizon Members
Horizon members can use Horizon CareOnline/Telemedicine to talk with a licensed, U.S. board-certified doctor via video, chat or phone 24 hours a day, seven days a week, with no appointment needed.
Once you enroll in the CareOnline program, you can visit with a doctor online when:
- Your doctor’s office is closed
- You feel too sick to drive
- You are traveling and need medical care
You can access this service by visiting www.HorizonCareOnline.com or by calling 1-877-716-5657. Co-pay will apply — $5 per call for Direct Access members, and $15 per call for OMNIA members. This valuable service is offered as a convenience and does not replace your relationship with your primary care physician.
Horizon members can also utilize the nurse advice hotline – 24/7 Nurse Line – at no cost. Horizon members have free access to licensed nurses who can assess and assist members with symptoms and other health concerns. You can speak with a nurse by phone at 1-888-624-3096, or chat with a nurse online if you prefer. Please note, the 24/7 Nurse Line is for informational purposes only. Nurses cannot diagnose problems or recommend specific treatment. It is not a substitute for your physician’s care.
For your information, please see the attached communication from Horizon on how they are supporting their members during the COVID-19 outbreak.
Unum Travel Assistance
Employees who are covered under Centenary’s group life insurance plan can utilize Unum’s travel assistance program through Assist America. This program can be used when an employee experiences a medical emergency while traveling. Whenever you travel 100 miles or more from home, Assist America will help you locate hospitals, embassies, and other important services 24 hours a day while traveling anywhere in the world.
Whether traveling for business or pleasure, one phone call to Assist America will connect you to:
- Multi-lingual, medically certified crisis management professionals
- A state-of-the-art global response operations center
- Qualified medical providers around the world
You can contact Assist America by calling 1-800-872-1414 (within the U.S.) or U.S. access code+609-986-1234 (outside the U.S.) or by email at medservices@assistamerica.com. You can also download the Assist America mobile app. Centenary’s reference number for Assist America is 01-AA-UN-762490.
Business Continuity
To ensure that operations continue uninterrupted in the event that you or your co-workers are unable to perform your job due to illness, please consider the following recommendations:
- Cross-training: Employees should be trained in more than one role or skill, and should be able to perform other tasks within their department in addition to their primary responsibilities.
- Operating procedures: Departments should create written instructions on how to perform various day-to-day tasks so all department members can refer to them in the event that an employee is out of the office. Save these instructions on a shared drive so that all department members can access them.
- Telecommuting: Telecommuting may be an option depending on an employee’s position. Saving files on OneDrive or SharePoint can be helpful in the event that an employee needs to access work documents from home. Utilizing Microsoft Teams and call forwarding can also be useful. Please check with your supervisor or the Vice President for your area to see if telecommuting would be an option. If you have any questions regarding the technology required for telecommuting, please contact the IT Help Desk at x2000 or HelpDesk@CentenaryUniversity.edu.
Lastly, for your reference, attached please find some tips on how to stop the spread of germs at work.
If you have any questions, please feel free to contact your HR representative.
Christine Rosado
Director of Human Resources
March 12, 2020: Email from Dr. Murphy to all Centenary parents
Parents and family members of Centenary students play an important role as people who guide students and we wanted to provide you with some important information during this time. I know that the current situation with COVID-19 can be stressful, and I want to sincerely thank each of you for your patience and support of the Centenary community during this time. We welcome your interest, support and involvement.
Centenary University has been monitoring the spread of coronavirus throughout the United States very closely. We have been following all protocols from the Centers for Disease Control and Prevention, as well as the New Jersey State Department of Health to stop its spread. We remain vigilant about the health and safety of our campus. As a result, we are taking the following steps:
• Centenary will move to online instruction from March 16th through March 27th. In addition, all in-person student activities and admissions events will be evaluated on a case by case basis until further notice. We will re-evaluate this policy on March 25th in accordance with guidelines issued by state and national health authorities.
• Athletics teams in active season will hold practices and games. The University will continue to follow guidance from the Colonial States Athletics Conference and the NCAA regarding athletics during this time.
• The residence halls will be open on a limited/restricted basis. Arrangements have been made to ensure that students remaining on campus have everything they need to be safe and comfortable.
• Centenary is also advising all who are exhibiting illness or anyone who may have come into contact with Corona virus to remain home and consult your doctor.Our Emergency Response Team is actively monitoring this evolving situation and is in close contact with public health officials. We will keep you up to date with the latest information regarding Centenary via email.
Additionally, you can check out our website for more detailed information regarding coronavirus and Centenary University’s response.
Thank you for your continued support of Centenary.
Sincerely,
Dr. Bruce Murphy
President
March 11, 2020: Centenary University’s Response to Changes on Campus
Residence Life:
While the university is holding classes online, the residence halls will be open on a limited / restricted basis during this time. All current Spring Break approved residents will be contacted regarding the continuation of their housing. Any residential student who needs to access their room are asked to submit their request in writing to residencelife@centenaryuniversity.edu, If you have any questions or need anything, please feel free to contact the office of Residence Life at 908-852-1400 ext. 3950 or via email at residencelife@centenaryuniversity.edu.Mailroom and Welcome Center:
For Employees-the welcome center and mailroom will be open during regular business hours.
For Students- any packages sent thru UPS and FedEx cannot be forwarded once they are received in our welcome center. In order to receive your items promptly, we would suggest that you change the address to your home address on any packages that you will have delivered over the next few weeks. Some USPS packages may be able to be forwarded but not all. If you have any questions or concerns please feel free to reach out to Carrie Frei in the Welcome Center at ext. 2316 or via email at Mailroom@centenaryuniversity.edu.Athletics:
- For sport teams in their active season, all practices and contests will continue.
- The university will continue to follow guidance from our conference and the NCAA.
Counseling:
All students will continue to have access to a counselor 24/7 via telephone.Students who are currently seeing a counselor will be notified of available options for remote meetings.
- Regularly scheduled appointments including the psychiatrist will take place over the telephone.
- Walk-in services will convert to open phone-in services from 12:30 to 1:30 and 3:00- 4:00 Monday thru Friday. Anyone interested in phone-in services is asked to email Lorna.Farmer@centenaryuniversity.edu.
Protocall remote counseling will continue for after hours calls.
All groups sessions will be cancelled.
Outreach services will be deliver via email and social media.
Health Services:
- Health Services will remain open during regular business hours for students.
- If you are in need of an appointment at the Health Office, please CALL ext 2209 FIRST. In the interest of safety, we cannot accommodate any walk-in patients at this time.
Student Life:
Student Life will be open during normal business hours for any student needs or questions. If you have any questions or need anything, please feel free to contact the office of Student Life at 908-852-1400 ext. 4291 or via email at student.life@centenaryuniversity.edu.Campus Safety:
Campus Security will be on campus during normal business hours. For emergencies, please call (908) 852-1400, ext. 0 for assistance or via email for non-emergency related matters campussecurity@centenaryuniversity.eduFacilities:
Facilities will be open during normal business hours for all maintenance and housekeeping needs. Please submit all maintenance request using the following link: https://www.centenaryuniversity.edu/about-centenary/academic-facilities-at-centenary-university/our-facilities/Dining Services:
The cafeteria remains open for grab and go for residents approved to reside here as well as any faculty and staff.Dining hall hours of operation:
- Brunch/Lunch: 11:00am – 1:00pm
- Dinner: 5:00pm – 6:00pm
Starbucks will be open from 8:00am – 1:00pm, Monday thru Friday.
Trotters Café will be closed until further notice.Student Accounts:
Student Accounts, located in Seay S103, will be open during normal business hours Monday – Friday from 8:30am – 4:30pm. Please call (908) 852-1400, ext. 2245 if you have questions or need assistance or via email at studentaccounts@centenaryuniversity.eduBookstore:
The campus store is closed to in-person business until further notice. Please call us at 908-852-6910 with any questions and visit us at Campus Store for all of your purchasing needs. We are currently offering FREE shipping on all non-express orders.Additionally, we have partnered with our digital book provider, Redshelf, to offer FREE temporary access to any digital textbooks on the platform. Please visit www.studentresponse.redshelf.com for further details. If you have not used our digital platform you will need to create an account using your CentenaryUniversity.EDU email.
Rental due dates have been extended an additional 15 days after the traditional semester’s end and can be shipped for free through our store’s website. Please remember that rentals must be in the store by the due date.
Events and Meetings:
- All internal, institutional, and external events will be evaluated on a case by case basis.
- Supervisors may direct employees to conduct appointment activities remotely.
- See above for information regarding NCAA/CSAC athletics events.
March 4, 2020: Health Services Guidelines for Infection Control
Dear Campus Community,
In response to the rapidly evolving coronavirus (COVID-19), we write to make Centenary University students and employees aware of the steps that the University has taken to safeguard the health and wellbeing of our campus community:
- All Centenary University sponsored international Spring Break trips have been cancelled.
- All maintenance and housekeeping personnel will be performing a major disinfection initiative of all campus buildings.
- Health services have increased stock of personal protective equipment to assist in infection control. Other departments will be trained in the use of this equipment as deemed necessary.
- Hand sanitizing stations are located throughout campus. A newly installed hand sanitizer is located outside of the Dining Hall. All dining patrons will be asked to wash their hands prior to entering the cafeteria.
- Because the risk of the virus outbreak is still not fully understood, we strongly recommend you do not travel abroad to countries where cases have been reported (you can find a list of those at the Centers for Disease Control and Prevention website).
- With the over-arching goal of keeping our students and employees safe, and in keeping with other universities’ best practices, we implore your assistance in helping us to monitor the travel of our community members over Spring Break. Therefore, if you pursue personal travel over Spring Break, (either international OR domestic travel) we ask that you complete this voluntary travel registry form HERE.
Please be assured that this information will be kept confidential within the Health Services Department.
We also ask that you register with the U.S. Department of State through the Smart Traveler Enrollment Program. You should continually monitor ongoing guidance from the U.S. Department of State and the Centers for Disease Control and Prevention. Please note that those traveling internationally may experience disruption to their travel plans within countries, resulting in the alteration of their plans for re-entry to the United States due to U.S. or other nations’ quarantine decisions. If traveling to an impacted area, you may need to self-isolate and/or be quarantined for at least 14 days.
- If students are now in need of housing within your Residence Hall for Spring Break, please contact Matt Lavery at Matthew.Lavery01@CentenaryUniversity.edu
Should you have any questions or concerns, we are here to assist in any way. Please feel free to contact Health Services at ext. 2209, or Human Resources at ext. 2332
Wishing you all a restful and relaxing Spring Break!
Theresa A. Lord-Stout, RN, MSN, APN-C
March 2, 2020: Email from Health Services to Campus Community
Dear Campus Community,
In response to our recent influenza cases, and in light of the rapidly evolving coronavirus outbreaks throughout the world, we are asking your cooperation in helping keep our Centenary Family healthy. In an effort to enhance our infection control practices, we are reminding everyone of the importance of handwashing in controlling the spread of disease. Throughout the coming week, you will see Health Office staff outside the dining hall, asking that you wash your hands before entering. We will also be given an opportunity to disinfect your cell phone using our “Phone Soap” Machine, which uses UV light to kill bacteria present on your device.
To reiterate our previous plea for infection control, we remind you to also please:
- Avoid close contact with people who are sick. When you are sick, keep your distance from others to protect them from getting sick too.
- Stay home when you are sick.
If possible, stay home from work, school, and errands when you are sick. This will help prevent spreading your illness to others.
- Cover your mouth and nose.
Cover your mouth and nose with a tissue when coughing or sneezing. It may prevent those around you from getting sick. Flu and other serious respiratory illnesses, like respiratory syncytial virus (RSV), whooping cough, and severe acute respiratory syndrome (SARS), are spread by cough, sneezing, or unclean hands. - Clean your hands.
Washing your hands often will help protect you from germs. If soap and water are not available, use an alcohol-based hand rub. - Avoid touching your eyes, nose or mouth.
Germs are often spread when a person touches something that is contaminated with germs and then touches his or her eyes, nose, or mouth. - Practice other good health habits.
Clean and disinfect frequently touched surfaces at home, work or school, especially when someone is ill. Get plenty of sleep, be physically active, manage your stress, drink plenty of fluids, and eat nutritious food.
Theresa A. Lord-Stout, RN, MSN, APN-C
February 7, 2020: Email from Health Services to Faculty, Staff and Students
Dear Centenary University Students, Faculty and Staff,
Many university students, faculty and staff in New Jersey are concerned about the current outbreak of the 2019 Novel Coronavirus (2019-nCoV) and its potential impact to their communities. In anticipation of questions or concerns you may have, I write to share how Centenary University is working to prepare for and prevent the spread of illness, and to promote wellness throughout our campuses.
First, it’s important to acknowledge that at this moment, the seasonal flu is the main public health concern in our region. In addition, although the CDC considers the 2019-nCoV to be a serious health concern, the immediate health risk to the general U.S. public is considered low at this time.
Centenary University Health Office is committed to safeguarding the health and wellness of our campus communities. As such, we are monitoring the 2019-nCoV through regular updates by the Centers for Disease Control and Prevention (CDC) and the New Jersey Department of Health (NJDOH). We are working closely with our International Studies Department, and we have participated in the Clinician Outreach and Communication Activity (COCA) for the 2019 Novel Coronavirus which was held on January 31, 2020. In addition, we continue to maintain our exceptional standard of care which includes infection control practices, immunization compliance initiatives, health education on measures to prevent illness, and ongoing aggressive influenza vaccination outreach.
Information on the 2019 Novel Coronavirus is rapidly evolving, but we are disseminating the most up to date details that we have received as of today. The following is an excerpt from the most recent New Jersey Department of Health Update:
The Centers for Disease Control and Prevention (CDC) is working hard to learn as much as possible about this 2019‐nCoV so that we can better understand how it spreads and characterize its associated illness. The New Jersey Department of Health is also working hard to develop guidance and education materials, in the face of evolving information.
Though the CDC considers 2019‐nCoV to be a serious public health concern based on current information, the immediate health risk to the general U.S. public is considered low at this time. The CDC and the World Health Organization are closely monitoring the national and global situation and providing ongoing guidance. At this time, the CDC recommends avoiding nonessential travel to China. Updated travel information specific to 2019‐nCoV can be found at:
https://wwwnc.cdc.gov/travel/notices/watch/novel‐coronavirus‐china.
The New Jersey Department of Health is providing the resources specific to management of students who have returned to New Jersey from recent travel in areas with known transmission of 2019‐nCov. This guidance is, in part, based on new scientific information available on novel coronavirus (2019‐nCoV) transmission and the need to limit transmission in our communities.
General Information
What is the difference between seasonal and novel coronavirus?
Coronaviruses are a family of viruses and there are different types of coronavirus within that family, much like there are different types of influenza viruses. Coronaviruses in general are not new, they are quite common and are a frequent cause of respiratory illnesses such as the common cold. Coronaviruses tend to circulate in the fall and winter months, similar to influenza. Most people get infected with these viruses at some point in their lives.
The type of coronavirus that has recently emerged in Wuhan, China is a new type of coronavirus and is infecting people for the first time (which means that people do not have any immunity to it).
What are common symptoms of 2019‐nCoV?
Information to date suggests this virus is causing symptoms consistent with a respiratory illness such as cough, fever, and shortness of breath.
How is 2019‐nCoV spread?
At this time, it’s unclear how easily or sustainably this virus is spreading between people. Typically, with most respiratory viruses, people are thought to be most contagious when they are most symptomatic (the sickest). Chinese officials report that sustained person‐to‐person spread in the community is occurring in China. Person‐to‐person spread in the United States has been detected in a close, household contact to an individual confirmed to have 2019‐nCoV, but the risk to the general public remains low. Cases in healthcare settings, like hospitals, may also occur.
What measures can be taken to prevent 2019‐nCoV?
There is currently no vaccine to prevent 2019‐nCoV infection. The best way to prevent infection is to avoid being exposed to this virus. However, as a reminder, CDC always recommends everyday preventive actions to help prevent the spread of respiratory viruses.
How is 2019‐nCoV treated?
Currently, there is no specific antiviral treatment recommended for the coronavirus. There is no vaccine to prevent this virus, and the CDC advises that the best way to prevent infection is to avoid being exposed to this virus. Specific measures include washing hands often with soap and water for at least 20 seconds or using an alcohol-based hand sanitizer if soap and water are not available and avoiding others who are sick.
If a person traveled to China in the last 14 days and is sick with fever, cough or difficulty breathing they should:
- Seek medical care right away. Before you go to a doctor’s office or emergency room, call ahead and tell them about your recent travel and your symptoms.
- Avoid contact with others.
- Not travel while sick.
- Cover your mouth and nose with a tissue or your sleeve (not your hands) when coughing or sneezing.
- Wash hands often with soap and water for at least 20 seconds. Use an alcohol‐based hand sanitizer if soap and water are not available.
Do school events need to be canceled?
At this time, there is no need to cancel school or social events. There are no cases of 2019‐nCoV in New Jersey, and there are no restrictions on public gatherings. Students should be reminded that part of good respiratory hygiene is staying home from events when they are ill.
HOWEVER, ANY STUDENT, FACULTY OR STAFF WHO HAS TRAVELED TO CHINA IN THE PAST 14 DAYS SHOULD IMMEDIATELY CONTACT UNIVERSITY HEALTH SERVICES.
What preventive measures should be taken to help reduce the spread of respiratory viruses?
NJDOH recommends that schools increase education on respiratory hygiene. Students, faculty and staff should all be asked to follow these steps that prevent the transmission of respiratory infections:
- Cover your coughs and sneezes with a tissue or into your sleeve, not your hands.
- Avoid touching your eyes, nose and mouth.
- Wash hands often for at least 20 seconds, especially after coughing or sneezing. Use alcohol‐based hand sanitizer if soap and water are not available.
- Stay home from class and work if you’re sick.
- Avoid people who are sick.
- Get a flu shot – it’s not too late to be protected.
- Clean and disinfect frequently touched surfaces and objects.
For additional information, the following resources are available:
Theresa A. Lord-Stout, RN, MSN, APN-C